Administrative Assistant

The SHLB Coalition is seeking a full-time Administrative Assistant to provide logistical support for our passionate and mission-driven team. The SHLB Coalition is a growing public interest organization headquartered in the Washington DC area with over 240 members from around the U.S. Our mission is to close the digital divide by promoting broadband to anchor institutions (school, hospital, and libraries) and their surrounding communities. Learn more at www.shlb.org.  

Characteristics: The ideal candidate for this position is outgoing, enthusiastic, and comfortable taking action. They will be a detail-oriented self-starter who is able to receive direction and then set their own to-do lists and timelines and exercise judgment to achieve results. They are comfortable getting new assignments and working in a fast paced environment.

Below are key areas the position will assist in with some but not all responsibilities listed. 

Adminsitrative Membership Engagement 

• Maintain SHLB policy group calls by working with chairs to take notes, distribute agendas, etc. 
• Handling member administrative needs in a timely and happy manner

Website 

• With assistance from the Communications Manager this position will post routine updates to the SHLB Coalition’s website and keep the online calendar up to date. 

Conference Logistics

• Provide logistical support for all SHLB events, such as tracking registration, sending out speaker notifications and handling exhibitor, sponsor and attendee logistics and materials. 

Administrative Responsibilities

• Assist the Executive Director with travel arrangements and calendar. 
• Take notes during staff and board meetings. 
• Assist COO with administrative tasks including state solicitation licenses, certification and license renewals, insurance paperwork, document retention, etc.