Business manager


Job Type

Part Time

Published:

05/15/2018

Address

Washington
District of Columbia
United States

Description

Help make difference in U.S. elections

The Center for Civic Design is a small-but-mighty and growing non-profit organization where we think democracy is a design problem. And, we believe that better design can help ensure voter intent. Our work to improve elections includes research grants, practical projects with local and state elections office, and knowledge sharing through training.


We are looking for a business manager who's excited about helping our organization grow

Our perfect business manager is someone who has brought companies through important transitions and growth spurts.

You care deeply about financial management best practices for small-but-growing companies that are on a mission. 


You're passionate about ensuring that the finances are in order. You know your way around Quickbooks, but we can count on you to manage everything from expense reimbursements to accounts receivable to reporting the financial health of the company to the directors and the board.


You would have a key role in the budgeting and finances of every project. You'd help us refine our budgets and deal with contracts and invoicing building great relationships with our funders and project partners. 


You are comfortable working with a remote team and find it fun to manage the challenges of having staff in several states - and your own time.


This position starts at 5 days per month (25% time), growing over the first two years to 50% time. 


Qualifications

The right person for this job will have:

  • Experience working with small business bookkeeping and business management
  • Excellent skills with QuickBooks, handling multiple projects, journal entries, and tracking both 1099 contractors and payroll entries
  • Strong skills using cloud-based financial tools, including payroll, benefits management, and expense reporting
  • Strong skills using current office programs like Word and Excel
  • Experience with online communications like team chat and cloud-based file storage
  • Comfort with remote tools and working with a team that is not co-located
  • Ability to manage your own workload and deadlines


Bonus points for:

  • Speaking and writing Spanish
  • Experience working non-profits, or government and foundation grant funding


What you will do

  • Manage the regular bookkeeping and maintain CCD business records in a way that supports audits and financial reviews, as well as setting up and managing a paperwork destruction policy.
  • Create (and design) monthly reports that communicate the status of each grant or project.
  • Manage and approve expense reimbursements and other A/P.
  • Track A/R and follow up on missing payments as needed.
  • Manage HR benefits, reimbursements, payroll, unemployment insurance vendors and legal compliance.
  • Monitor payroll tax payments and business registrations in multiple states and related corporate filing.
  • Track and manage financial reporting requirements for all projects.
  • Help create financial reports for projects and the organization’s annual report.
  • Work with each client or funder to ensure that our paperwork is in order, that invoices are paid electronically when possible, and that the financial side of the project runs smoothly.
  • Support proposal development with creating and reviewing budgets and assembling proposal materials.
  • Support the organization with administrative logistics and recruiting for board and projects meetings, including business arrangements needed for locations and travel.
  • Report to the Directors (regularly) and Board (quarterly) to communicate the financial health of the organization.
  • Coordinate with our accountant on good bookkeeping practices and to prepare for audits.


When and where you will work

We are looking for someone in the metro Washington DC or metro Baltimore area who is able to work at least 2 days a month (more at the beginning) at our office in Cambridge, Maryland.


Much of this work can be done remotely.


The schedule can be flexible, for example: One day a week, plus an extra day at the end of the month to manage payroll and billing. Some time will scheduled, but you will manage much of your time.




The Center for Civic Design is committed to diversity among its staff. We are an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Write to us at hello@civicdesign.org


Tell us why you are the right person for this job, and what experience you would bring to it.

Please include your resume or a link to it.


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