Development & Business Operations Coordinator


Job Type

Full Time

Published:

03/27/2018

Address

4301 Connecticut Avenue, NW Suite M-2
Washington
DC
20008
United States

Description

PRIMARY AREAS OF WORK: The incumbent performs routine and special administrative tasks and provides support and coordination for activities related to Development and Business Operations. Provides dedicated staffing support to Development Director.

 

SPECIFIC DUTIES: 

 

DEVELOPMENT (Four Days a Week)

Primary Responsibilities:

  • Dedicated staffing support of Development Director in preparing for meetings with external contacts, including existing and potential donors and corporate sponsor prospects
  • Entry of various donations (Salesforce, Lockbox, and Weblink) into Donor Perfect using established processes and procedures
  • Generate donor acknowledgements and thank you emails and letters for individual gifts
  • Maintain hard copy files for checks, cash, and lockbox gifts
  • Maintains inventory of department equipment, supplies, and materials for ongoing work and special events.
  • Prepares research for major donor & corporate solicitations to include giving history, areas of strategic focus and bios via Wealth Engine, Foundation Directory and internet sources on prospective donors
  • Prepares solicitation materials to include decks for donor and prospect meetings 
  • Serves as staff support for the Council’s STEM Strategy Group meetings
  • Plays an a key role in annual events to include President’s Circle Dinner, Women of Distinction, STEM Strategy Group, annual Congressional fundraiser and other Development events
  • Serve as RSVP contact for select events and maintains
  • Prepares and sends out to donors invoices and benefits for sponsorship
  • Tracks payments and work with director to ensure timely payments

 

Secondary Responsibilities:

  • Organizes department storage areas on an ongoing basis
  • Assist Finance in copying deposit logs for gift entry purposes twice weekly
  • Assist in processing checks and report income to Finance under the supervision of the Operations Specialist as needed
  • Assist in producing Cash Receipt logs under the supervision of the Operations Specialist as needed
  • Working with the department staff, coordinates donor meetings and general donor gatherings
  • Assist with SHARE solicitations and other mailings
  • Run pre-written queries and reports for goal updates, pledge payments as needed
  • Attend and support annual volunteer fundraising kick-off
  • Assist with department credit card and reimbursement/mileage forms for director
  • Complete and submit payment authorizations
  • Organize and maintain department’s electronic files
  • Phone operator lunch coverage once every two weeks
  • Performs other related duties as assigned

 

BUSINESS OPERATIONS (One Day a Week)

  • Maintains inventory for DC office supplies
  • Tracks purchase orders from various vendors
  • Support planning for various events – Camp CEO, Gold Award Reception, Women’s Advisory Board Dine-Arounds, etc.
  • Serve as co-chair of Green Team, responsible for earth-friendly initiative in the DC and out-based offices
  • Other duties in support of the BOM as assigned

 

MINIMUM QUALIFICATIONS: 

  • Four year degree
  • Excellent written, verbal, and interpersonal communications skills.
  • Ability to interact in a professional manner with the public, volunteers, and staff of all levels (including senior management)
  • Attention to detail is critical
  • Proficiency in Microsoft Office software
  • Being highly organized is critical
  • Knowledge of DonorPerfect or other similar databases preferred; ability to learn a database required

Benefits

Our benefit package is generous, including:

  • 3 health insurance options (The Council pays the full monthly premium for individual coverage in the HMO or HMO/HSA and contributes $55.98 (individual) or $59.82 (family) per pay period to the HSA for employees on that plan.)
  • Dental and vision plan
  • 100% employer-paid life and AD&D insurance
  • 100% employer-paid long-term disability insurance
  • Immediate, 100% vested, employer contribution of 3% to 403(b) plan
  • 403(b) match of 2% available after 12 months of employment (3 year vesting)
  • A generous paid vacation policy (0-3 years = 18 days; >3 years = 24 days)
  • 10 paid holidays, annually – including 1 floating holiday
  • 12 paid sick days, annually
  • 10 paid New Child Leave days for qualifying staff
  • Flexible spending plans for certain medical and dependent care expenses
  • Employee assistance program
  • Metro SmartBenefits® (pretax transportation program)
  • Garage parking at our main office, conveniently paid through pretax payroll deduction

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

hrinfo@gscnc.org

hrinfo@gscnc.org

Interested candidates should send a thoughtful cover letter with resume to:

Ebony Squire, Human Resources Specialist

hrinfo@gscnc.org


Share:

Share: