Development & Business Operations Coordinator

Job Type

Full Time




4301 Connecticut Avenue, NW Suite M-2
United States


PRIMARY AREAS OF WORK: The incumbent performs routine and special administrative tasks and provides support and coordination for activities related to Development and Business Operations. Provides dedicated staffing support to Development Director.




DEVELOPMENT (Four Days a Week)

Primary Responsibilities:

  • Dedicated staffing support of Development Director in preparing for meetings with external contacts, including existing and potential donors and corporate sponsor prospects
  • Entry of various donations (Salesforce, Lockbox, and Weblink) into Donor Perfect using established processes and procedures
  • Generate donor acknowledgements and thank you emails and letters for individual gifts
  • Maintain hard copy files for checks, cash, and lockbox gifts
  • Maintains inventory of department equipment, supplies, and materials for ongoing work and special events.
  • Prepares research for major donor & corporate solicitations to include giving history, areas of strategic focus and bios via Wealth Engine, Foundation Directory and internet sources on prospective donors
  • Prepares solicitation materials to include decks for donor and prospect meetings 
  • Serves as staff support for the Council’s STEM Strategy Group meetings
  • Plays an a key role in annual events to include President’s Circle Dinner, Women of Distinction, STEM Strategy Group, annual Congressional fundraiser and other Development events
  • Serve as RSVP contact for select events and maintains
  • Prepares and sends out to donors invoices and benefits for sponsorship
  • Tracks payments and work with director to ensure timely payments


Secondary Responsibilities:

  • Organizes department storage areas on an ongoing basis
  • Assist Finance in copying deposit logs for gift entry purposes twice weekly
  • Assist in processing checks and report income to Finance under the supervision of the Operations Specialist as needed
  • Assist in producing Cash Receipt logs under the supervision of the Operations Specialist as needed
  • Working with the department staff, coordinates donor meetings and general donor gatherings
  • Assist with SHARE solicitations and other mailings
  • Run pre-written queries and reports for goal updates, pledge payments as needed
  • Attend and support annual volunteer fundraising kick-off
  • Assist with department credit card and reimbursement/mileage forms for director
  • Complete and submit payment authorizations
  • Organize and maintain department’s electronic files
  • Phone operator lunch coverage once every two weeks
  • Performs other related duties as assigned



  • Maintains inventory for DC office supplies
  • Tracks purchase orders from various vendors
  • Support planning for various events – Camp CEO, Gold Award Reception, Women’s Advisory Board Dine-Arounds, etc.
  • Serve as co-chair of Green Team, responsible for earth-friendly initiative in the DC and out-based offices
  • Other duties in support of the BOM as assigned



  • Four year degree
  • Excellent written, verbal, and interpersonal communications skills.
  • Ability to interact in a professional manner with the public, volunteers, and staff of all levels (including senior management)
  • Attention to detail is critical
  • Proficiency in Microsoft Office software
  • Being highly organized is critical
  • Knowledge of DonorPerfect or other similar databases preferred; ability to learn a database required


Our benefit package is generous, including:

  • 3 health insurance options (The Council pays the full monthly premium for individual coverage in the HMO or HMO/HSA and contributes $55.98 (individual) or $59.82 (family) per pay period to the HSA for employees on that plan.)
  • Dental and vision plan
  • 100% employer-paid life and AD&D insurance
  • 100% employer-paid long-term disability insurance
  • Immediate, 100% vested, employer contribution of 3% to 403(b) plan
  • 403(b) match of 2% available after 12 months of employment (3 year vesting)
  • A generous paid vacation policy (0-3 years = 18 days; >3 years = 24 days)
  • 10 paid holidays, annually – including 1 floating holiday
  • 12 paid sick days, annually
  • 10 paid New Child Leave days for qualifying staff
  • Flexible spending plans for certain medical and dependent care expenses
  • Employee assistance program
  • Metro SmartBenefits® (pretax transportation program)
  • Garage parking at our main office, conveniently paid through pretax payroll deduction

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Interested candidates should send a thoughtful cover letter with resume to:

Ebony Squire, Human Resources Specialist