Program Assistant

Published 21 days ago

The Institute for Research for Race and Public Policy (IRRPP) is a research unit located in the College of Urban Planning & Public Affairs. Part of our mission is to promote, coordinate, and disseminate engaged research on racial and ethnic justice in the U.S. We aim to increase society’s understanding of the root causes of racial and ethnic inequality and to provide the public, organizers, practitioners, and policymakers with research-based policy solutions. To those ends, we work with scholars to participate in policy discussions, collaborate on social justice projects with community organizations, and hold events exploring the link between policy and racial and ethnic injustice.

The IRRPP Program Assistant will perform essential tasks to support IRRPP’s mission and the work related to the administration of the unit. The Program Assistant will provide support for programming logistics, research dissemination, and office management. Ideal candidate will have coursework or other evidence of experience in understanding of racial dynamics.

Programming Support

  • Support event/program logistics and execution including, but not limited to securing space for events, ordering food and supplies for events, keeping track of registration and RSVP, assisting in event outreach, developing event timeline, preparing and maintaining IRRPP’s event box.
  • Compile and analyze data and information, evaluate and summarize findings for IRRPP programming to support the production of IRRPP’s biennial reports.
  • Track IRRPP mentions in different types of media.
  • Coordinate distribution of reports.
  • Support communications and outreach.
  • Coordinates the logistics and activities for specific programs.
  • Serve as a resource and point of contact for IRRPP.
  • Assist with planning and taking notes in IRRPP business meetings including, but not limited to staff meetings, Executive Committee meetings, External Advisory Board meetings, and more.
  • Provide support to administrators on various administrative/organizational matters.

Office Management

  • Supervise student workers, extra-help, and other employees as designated including assigning work, and overseeing the training of new staff.
  • Order office and programming supplies and maintain and update various types of inventory as needed.
  • Supervise the maintenance and upkeep of IRRPP’s suite and offices.
  • Update and maintain the IRRPP Operations manual, related documents, and office calendars.

Financial and Human Resources

  • Prepare, review, and submit transactions using systems such as TEM, iBuy, P-Card, and T-Card.
  • Track expenses and trends in expenditures.
  • Maintain funding tracker for fellowship monies, co-sponsorship funds, honoraria to be paid, grant funding, and more.
  • Assist in processing budget transfers to other units.
  • Support human resources operations for IRRPP including graduate appointments and visiting appointments.
  • Manage confidential documents including personnel, institutional, and historical documents.
  • Work with vendors to ensure their information is added or updated in UIC systems and ensure they are paid on time.
  • Be the main point of contact with the departmental business/administrative assistant (BAA) via shared services and IRRPP.
  • Participates in the hiring, training, supervising, and/or evaluating of office assistants as required.

Performs other related duties and participates in special projects as assigned.

Minimum Qualifications:

  1. Bachelor's degree

Preferred Qualifications:

  • Coursework or other evidence of experience in understanding racial dynamics.
  • Experience in research-based organizations (university, foundation, nonprofit, or civic organization) is preferred.


To Apply: For fullest consideration, please complete an online application here:

Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam. The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, please provide official transcripts.

Transcripts/Licenses/Certifications can be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to <<>>

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than Tuesday, November 23, 2021

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer. 

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

The Institute for Research for Race and Public Policy (IRRPP) is a research unit located in the College of Urban Planning & Public Affairs. Part of our mission is to promote, coordinate, and disseminate engaged research on racial and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    January 3, 2022
  • Application Deadline
    November 23, 2021
  • Education
    4-Year Degree Required


Temporarily Remote
Work must be performed in or near Chicago, IL
Associated Location
412 S Peoria St, Chicago, IL 60607, USA
Ste. 315

How to Apply

Please apply on UIC's hiring site here:

Please apply on UIC's hiring site here:

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