Program Finance Administrator

Job Type

Full Time



Start Date:


Application Deadline:



Headquarters: 199 Water Street
New York
United States


The Finance Department has four openings for Program Finance Administrators to work in Billing Operations. 



* Plan, organize, and prepare for review the timely processing of contract vouchers, billing submission packages, and reports to government/private funding sources

* Meet monthly with the various Practice Administrators to coordinate staff allocation changes, coordinate and ensure changes are implemented into Financial Edge, and prepare staff allocation reports for review

* Analyze, review, and reconcile General Ledger accounts by program

* Verify that reimbursements are not in excess of contract amounts

* Ensure that contract revenues and expenses are recorded to the appropriate general ledger accounts

* Initiate timely and accurate follow-ups on outstanding accounts receivable balances with Grantors on outstanding unpaid billings and reimbursements as necessary

* Work in conjunction with other team members to ensure that department project completion deadlines are met

* Create and prepare Excel schedules and control reports

* Perform special projects as requested

* Assist with individual program audits, as well as the Society's year-end audit when necessary

* Provide forecast and analysis for assigned programs and potential new funding.

* Provide budget narratives for assigned programs and/or new budget preparations as required by funders and/or Practices

* Coordinate and monitor subcontractor contract compliance and reporting, as needed



* Other duties as assigned


Manhattan - Legal Aid Society Headquarters


* BS in Accounting or Finance

* Minimum of two years of work experience in an accounting or operations environment; non-profit is preferred

* Experience with Financial Edge a plus

* Advanced Excel skills

* Must be able to meet deadlines

* Strong organizational and problem solving skills

* Ability to work well in a team

* Strong oral and written communication skills

* Strong sense of professionalism and confidentiality and a strong work ethic

* This is a position that requires effective and efficient attention to accuracy and detail, a strong ability to multi-task, the ability to work independently as well as part of a team, and the ability to meet deadlines.

Only PDF documents will be accepted. If your document is not a PDF, your application will not be processed. Applications submitted without all the required materials will not be processed.

The Legal Aid Society is an Equal Opportunity Employer -- women, people of color, members of the LGBTQ+ communities, veterans, and people with disabilities are encouraged to apply.

For technical difficulties or questions regarding this posting, please email

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply