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Administrative Assistant (part-time)

Posted by
The Refugee Center
|
Champaign, IL
New
|
Published 21 days ago

The Refugee Center is looking for an Administrative Assistant to join our team in supporting refugee and immigrant clients with resettlement.  

The Refugee Center, with an office in Champaign, IL, exists to provide services essential to refugee and immigrant resettlement in East Central Illinois, and to aid in the exchange and preservation of their respective cultures.  Globally aware but locally focussed, our professional, compassionate staff provide interpretation services and advocacy in court hearings, doctors' appointments, school conferences, and other settings.  For 40 years, we’ve helped people find stability in their new homes through counseling, tutoring, community health programs, and support in completing paperwork for work, school, and government programs.

The Administrative Assistant will be a support member of our Grants and Administration teams.  They will work with our grant reporting process and administrative functions.  The Administrative Assistant will report to the Grants Manager.


Duties: 

  • Grant Reporting
  • Enter data from client case notes and ensure accuracy of organizational data
  • Track internal organizational data by grant
  • Collect and organize information for grant reports
  • Navigate different systems required by each funder
  • Donor Relations
  • Generate and send donor acknowledgement letters
  • Manage and maintain donor list and contacts
  • Communications
  • Lead on social media administration
  • Manage Facebook page and post content
  • Administer website with Wix platform
  • Support email newsletter process
  • Design flyers with content creation tools like Canva
  • Administration
  • Office administration, including ordering office supplies and keeping government application paper forms in stock
  • Act as the front-face contact by maintaining and responding to the organizational email
  • Manage and update shared office calendar
  • Covering front desk duties when needed, including answering the phone and greeting clients
  • Administrative support for the Executive Director as needed
  • Performs other duties as assigned. 


Qualifications:

  • Some office or internship experience
  • High attention to detail
  • Comfortable using and learning different technologies
  • Excellent written communication skills
  • Ability to maintain confidentiality of sensitive information and situations
  • Ability to multitask and prioritize between competing needs


Preferred qualifications:

  • Fluency in Spanish and/or French
  • Experience working with large data sets
  • Some External Communications experience
  • Experience using a CMS like Salesforce
  • Passionate about our mission and refugee rights
  • Experience working with people from different cultures


The Administrative Assistant position is a part-time hourly role that will work approximately 10-15 hours per week.  

The Refugee Center is currently closed to the public and accepting only a small number of clients in person, by appointment only.  This position will be expected to work remotely from home until our office safely reopens.  We will provide needed company equipment for the final hire for professional use.

If interested, please apply with your resume and cover letter.  No phone calls please.  The Refugee Center is an equal opportunity employer.


The Refugee Center is looking for an Administrative Assistant to join our team in supporting refugee and immigrant clients with resettlement.  

The Refugee Center, with an office in Champaign, IL, exists to provide services essential to…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Professional Level
    Entry level

Salary

Position will be paid by the hour

Level of Language Proficiency

Conversational Spanish and/or French language skills would be helpful in this position.

Conversational Spanish and/or French language skills would be helpful in this position.

Location

Temporarily Remote
Work may be performed anywhere in United States
Associated Location
201 W Kenyon Rd, Champaign, IL 61820, USA
Suite 4D

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