Program Associate, U.S. Programs

Job Type

Full Time



Application Deadline



United States


Employment Opportunity

The Susan Thompson Buffett Foundation

Program Associate – U.S. Programs

Position Title: Program Associate, Workforce and Scholars, U.S. Programs

Reports To: Senior Program Officer, Workforce and Scholars, U.S. Programs

Job Location: Omaha, Nebraska (non-negotiable)

Deadline for Application: Open until filled, we will begin reviewing applications at 5:00 p.m. EDT, August 3, 2018

To apply: Send cover letter and resume or CV to

Subject line: Workforce and Scholars Program Associate Materials may be addressed to: Callie Langton, PhD Senior Program Officer, Workforce and Scholars, U.S. Programs

Position Description

The Susan Thompson Buffett Foundation (STBF) is a private grantmaking foundation based in Omaha, Nebraska. The Foundation works toward a world in which every woman controls her reproduction and all reproductive decisions are treated with dignity and respect. The core mission is to prevent unintended pregnancy and ensure access to safe abortion in the U.S. and internationally.

Within the Foundation, the U.S. Programs divides its grants across three portfolios: Social Change, Service Delivery, and Workforce and Scholars. Each of these units is managed by a senior program officer. We are seeking a Program Associate to work with the Workforce and Scholars team to monitor the progress of our research and training centers.

The ideal candidate must be a data nerd, highly organized, and excited to support the reproductive health, rights, and justice movement. The Workforce and Scholars team is small, consisting of the Senior Program Officer and another Program Associate. As such, though an entry-level position, Program Associates on this team participate in strategic planning and are thought partners with the Senior Program Officer regarding grant development and management. The candidate must be flexible as the position forms and grows. Experience working in an academic medical center, abortion clinic, or assisting in research is ideal, but a passion for reproductive health research and training, a love of spreadsheets and data, and the ability to create calm out of paper chaos is more essential.

Duties and Responsibilities

Project Management and Support

• Work closely with external stakeholders, staff, and faculty to monitor current initiatives

• Work with grantee staff to guide project development and ensure the submission of timely,

complete, and appropriate reports and proposals

• Ensure delivery of appropriate technical assistance to support grantees

• Providing ad hoc administrative support for the Senior Program Officer such as scheduling

meetings and calls, occasionally making travel arrangements, and coordinating grantee site


Monitoring, Evaluation, and Learning

• Monitor and assess grantee program implementation and progress, including making site

visits with the Senior Program Officer and reviewing financial and progress reports

• Prepare written reports regarding grantee performance, progress, strategy analysis, and

new developments

• Continuously communicate with the Senior Program Officer to elevate roadblocks or


• Work with STBF’s Research and Evaluation Department to utilize appropriate monitoring

and evaluation tools for assessing progress

• Review grantee reporting to ensure compliance with STBF policies

• Manage and maintain documents related to grants and initiatives and review documents for

compliance with STBF policies

Program Design and Strategy

• Support strategic planning efforts regarding establishment of new grantees and the

continued funding of existing grantees

• Contribute to refinement of the portfolio’s vision, strategies, outcomes, and measures in

consultation with the project leadership team

Education and Skills

• Bachelor's degree in Public Health, Public Policy, Health Sciences, or an unrelated bachelor’s

degree and experience in a related field required

• Commitment to abortion rights and access

• An impeccable ability to safeguard confidential information, particularly for personnelrelated

matters and confidential Foundation business

• Thrives in a fast-paced office environment and can efficiently manage a high volume of

work without sacrificing quality

• Curious and eager to explore new things, as well as, able to quickly absorb and apply

learnings to daily work

• Ability to manage competing deadlines and willing to do what it takes to get the job done

• Excellent organizational skills including the ability to develop reporting timelines, project

management plans, and accurately sort large amounts of documentation

• Ability to navigate complex inter-personal relationships and support a focus on

transparency, trust, and attaining results from a variety of people

• Adaptable to change, comfortable with ambiguity, personable, and possess a sense of


• Strong initiative and problem-solving ability with little supervision, yet highly capable when

working as part of a team

• Ability to travel domestically, including occasional weekend travel; expect to travel 20% of

the time, particularly in the first year


This position will be based in Omaha, Nebraska in the heart of the United States. Relocation

and residence in Omaha metro area is non-negotiable. Omaha is a midsize city replete with

opportunities for those who enjoy the outdoors, art, and good local food and music. Non-US

citizens must have a valid US residential or work permit.

Compensation and Benefits

Salary is generous, competitive with salaries available to those in bigger cities, and

commensurate with experience. The Foundation offers a full and generous benefits package,

including medical/dental insurance and a retirement program. Financial relocation support to

Omaha is also offered.

Application Process and Deadline

This position is open until filled, with anticipated interview dates in August or September 2018.

Anticipated start date for this position is October or November 2018, with slight flexibility in

both directions. Applications without a cover letter will not be reviewed. References, writing

samples and other information may be requested. Position finalists will be invited to interview

in-person at the Foundation in Omaha.



Level of Language Proficiency


Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To apply:

Send cover letter and resume or CV to

Subject line: Workforce and Scholars Program Associate

Materials may be addressed to: Callie Langton, PhD Senior Program Officer, Workforce and Scholars, U.S. Programs