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Administrative Assistant

Posted by
The Residency
|
Seattle, WA
New
|
Published 3 days ago

Description: 

The Residency continues to grow and evolve as a world-class Hip-Hop centered performing arts intuition for the youth of color from underrepresented  backgrounds. In supporting this growth, the role of the Administrative Assistant will help ensure the program's operational and organizational efficiency of The Residency. This position will play a key role in managing administrative, operational functions of the program including supporting the executive director and board of directors; maintaining website, shared files and systems; and organizational development. 

Key Responsibilities: 

  • Maintain an organized filing system for quick retrieval of information
  • Drive key team activities (scheduling, maintaining org calendar, preparing agendas, taking meeting notes, and agendas )
  • With the executive director, support staffing to the organization's board
  • Manage team email account, directing to appropriate staff and responding to public inquiries
  • Work with executive director to ensure the following:
  • Track key organizational priorities, deadlines and tasks 
  • Monthly financial reporting and budget tracking 
  • Develop and identify weekly tasks
  • Manage organization’s accounts  and subscriptions 
  • Support ED in donor outreach, fundraising inquiries, grant reporting and applications
  • Support event planning, particularly annual fundraiser, as needed

Basic Qualifications:

  • Ability to demonstrate an understanding and commitment to using a racial equity lens
  • 2+ years of experience as an Administrative  Assistant
  • Experience with calendar management
  • Website, PowerPoint, and/or Desktop Publishing experience
  • Experience inputting, manipulating, and analyzing data in a spreadsheet and/or database;
  • Professional experience with budget preparation and tracking;
  • Professional experience with the efficient management of multiple projects in a fast past environment;
  • Organization and attention to detail

PREFERRED QUALIFICATIONS:

  • Grace under pressure, and the ability to switch gears at a moment's notice
  • Positive, proactive and able to always exercise great judgment
  • Ability to work in a flexible and fast paced environment 
  • Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

Description: 

The Residency continues to grow and evolve as a world-class Hip-Hop centered performing arts intuition for the youth of color from underrepresented  backgrounds. In supporting this growth, the role of the Administrative…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    May 18, 2021
  • Application Deadline
    April 29, 2021
  • Education
    Other Education Requirement
  • Professional Level
    Executive

Salary

$30/hour for up to 25 hours a week

Benefits

Reimbursable expenses: In addition to agreed upon contract, this position can bill at direct cost for any business expenses incurred and approved including parking, materials, postage and deliveries, etc. 

Reimbursable expenses: In addition to agreed upon contract, this position can bill at direct cost for any business expenses incurred and approved including parking, materials…

Location

Temporarily Remote
Work must be performed in or near Seattle, WA
Associated Location
Seattle, WA

Apply to This Job

Instructions:

Please email Resumes and Cover Letters To: team@theresidencyseattle.org 

  • Make sure to include which job you're posting for in the subject line.

Required Applicant Documents:

  • Cover Letter 
  • List of Three References
All fields are required
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