Executive Assistant to the CFO/EVP of Finance

Job Type

Full Time

Published

06/07/2018

Address

131 West 25th Street
12th Floor
New York
NY
10001
United States

Description

POSITION:                  Executive Assistant to the CFO/EVP of Finance

 

 

HOURS:                      Full-time, 37.5 hours per week Monday - Friday, 9:00am - 5:30pm

 

DUTIES/RESPONSIBILITIES:

Reporting to the CFO/EVP of Finance, serves as confidential executive level administrative assistant for large and complex nonprofit finance department. Handles a variety of analytical, reporting and administrative functions with limited direction and supervision. 

 

  • Performs various accounting analysis and reporting
  • MaintainCFO'sschedule,arrangemeetings,andcoordinatelogistics
  • Establishandmaintain paper and electronic files
  • Compose,type,distributecorrespondence
  • Coordinates inflow/outflow of correspondence and needed approvals for CFO office
  • Completes government forms for compliance as required
  • Maintainsinformationandassistsinpreparationofproposalsandcontracts
  • Check and  verify  invoices  for  complete  backup  documentations,  approvals,  and coding as needed
  • Researchproblemsinvolvingvendorpayments,communicatewithvendor
  • Enter invoices in accounting system and process payments as needed
  • Reconcile vendor statements with AP sub-ledger
  • General ledger analysis and special projects as needed
  • Relateddutiesas

 

QUALIFICATIONS:

 

  • Minimum 5 years experience as Executive Assistant in a complex nonprofit fiscal department
  • Excellentoralandwrittencommunication
  • Excellentorganizationalandtimemanagementskills;abilitytoprioritize and juggle multiple tasks
  • Demonstratedjudgment anddiscretionwithregardtoconfidential
  • Demonstrated ability to problem solve
  • Abletomeettightdeadlinesandotherwiseperformunderpressure,whilemaintainingacalm demeanorandoffice
  • Non-profit accounting softwareexperiencerequired, preferably Intacct. DemonstratedmasteryofMicrosoftWord,Outlook andExcel
  • BA/ BS Required

Professional Level

Professional

Minimum Education Required

4-year degree


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