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Administrative Assistant

Posted by
Fifth Avenue Committee
|
Brooklyn, NY

Fifth Avenue Committee


New
|
Published 19 days ago

November 16, 2020
November 13, 2020
$34,500 - $36,500commensurate with experience

Responsibilities:

Property Management

• Update systems to track repairs and purchases including property management work order system and purchase order system

o Create and or review new service/work order requests

o Communicate with maintenance staff to identify actions to be taken and inspect work that was done

o Track work done and completed

o Track Compliance inspections and reporting performed by Outside vendors (i.e. annual boiler inspections, sprinkler, fire extinguishers, back flow preventors, extermination and annual bed bug report)

o First point of contact with tenants requiring follow-up after repairs completed by maintenance staff

o Initiate action for repairs after tenant reports

• Complete timely and accurate PM vendor payment vouchers for review and approval by Director

• Schedule bi-monthly building inspections for maintenance staff

• Prepare regular property management maintenance reports for review by Maintenance Manager and Director including select reports for NeighborWorks America

• Coordinate Section 8 inspections and pending HQS inspections

o Create work orders for Section 8/HQS repairs, as needed

• Track ‘make ready’ inspection for vacant units, and after move-outs to identify repairs and time frame needed to complete repairs so units can be re-rented quickly

• Communicate with tenants and PM Tenant Relations Coord. to identify ongoing repair needs

o Create and or review new service/work order requests received from Tenants Via Call-In service

o Track work done and completed

o First point of contact with tenants whose repair requests require follow-up

o Communicate with maintenance staff to identify what action has been taken and inspect work that was done

o Initiate action for repairs to ensure satisfactory completion of repairs

• Coordinate violation removal with Maintenance Manager

o Review SiteCompli to identify HPD/DEP/DOB etc. new and open violations

o Prepare work orders for violations

o Prepare paperwork and or E Cert Portal to clear HQS repair issues

o Coordinate paperwork and/or E Cert Portal to remove violations in a timely manner

• Distribute resources (manuals, brochures, trainings, workshops, disaster kits, etc..) to Property Management Maintenance staff on a range of topics including energy and water conservation, resiliency, disaster planning, etc.

• Coordinate insurance inspections and implementation of risk reduction recommendations with maintenance unit

o Schedule building inspections with appropriate maintenance staff person & insurance rep

o Communicate with Maintenance Manager and prepare work orders for risk reduction recommendations following budget sign off from Dir. of Asset and Property Management

o Prepare and submit reports/photos for insurance companies

o Coordinate and submit insurance claims reporting and follow up.

o Update legal/insurance claim tracking documents as needed.

• Coordinate annual Tenant Satisfaction Survey and support follow-up actions, as needed

• Other duties as assigned

Qualifications:

• 1 year of administrative support experience related to property management required.

• Experience working with low- and moderate-income tenants preferred

• HS Diploma required; College degree preferred

• Computer Literacy, thorough knowledge of Microsoft Windows, Excel, Word and Access

• Able to work independently and be pro-active; Ability to work in a fast-paced environment

• Ability to interact with people in a professional and courteous manner

• Solid oral and written communication skills

• Bilingual Spanish/English required

• Commitment to FAC’s mission of advancing economic and social justice

Responsibilities:

Property Management

• Update systems to track repairs and purchases including property management work order system and purchase order system

o Create and or review new service/work order requests

o Communicate with…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Contract
  • High School Diploma Required
  • Entry level

Benefits

Competitive benefits package including full health and dental insurance (following a 90-day waiting period), group life insurance, accrued paid time off and access to retirement savings and flexible spending plans

Competitive benefits package including full health and dental insurance (following a 90-day waiting period), group life insurance, accrued paid time off and access to retirement…

Level of Language Proficiency

Bilingual Spanish/English required

Bilingual Spanish/English required

Location

621 Degraw Street, Brooklyn, NY 11217

How to Apply

E-mail cover letter with resume and salary expectations with “Administrative Assistant” in the subject line by November 13th, 2020 to:

Fifth Avenue Committee, Inc.

Attn: Administrative Assistant- Property Management

621 DeGraw Street

Brooklyn NY 11217

jobs@fifthave.org

Please, no phone calls

E-mail cover letter with resume and salary expectations with “Administrative Assistant” in the subject line by November 13th, 2020 to:

Fifth Avenue Committee, Inc.

Attn…

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