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Director of Administration

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Spirit of the Lake Community School | Duluth, MN
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Spirit of the Lake Community School


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Published 17 days ago

August 17, 2020
July 3, 2020
$20,000 - $30,000

Inspired by Waldorf Education, our early education through 8th grade school is a budding initiative on the North Shore of Lake Superior in Duluth, Minnesota. Recently named Outdoor Magazine’s “ best town in America ”, our city is rich in natural beauty.

Spirit of the Lake Community School is seeking a dynamic individual to collaboratively lead our school into the next phase of development at our recently purchased site. We are looking for a positive, passionate leader who is friendly and welcoming, who understands financial oversight and leadership, is able to relate well to staff, students, and parents, and has experience as an educator or human services administrator. We welcome candidates with vision who bring an enthusiasm for working in - and growing - a young school. 

In a Waldorf school governance model, the Administrator does not make decisions in the same way as more traditional institutions; The Administrator works in collaboration with the Board and Faculty to develop policies, procedures and both short and long term goals that serve the needs of the school community, and works to bring the needed initiative to achieve implementation. Each realm of the school strives to maintain the integrity of its own mandate while working harmoniously with the others. Our Administrator must embrace the consensus model of decision making with desired experience working in a collaborative team, as this role serves as an information bridge between board, faculty and parents. 

DEGREE/EXPERIENCE AND AREA OF SPECIALIZATION

Bachelor’s Degree in education, management, or a related field. A working knowledge of the Waldorf Education Model or a strong interest in learning this model. Experience managing effective and clear communications in an organizational setting and working as a servant leader within a human services organization preferred. 

DESIRED QUALITIES

We welcome candidates who bring a passion for working in a young school. The ideal candidate will:

  • Be a compelling communicator
  • Bring an inclusive approach to leadership in the realm of strategic and budgetary planning
  • Be open-minded, patient and forward-thinking
  • Respond to difficult situations as a servant leader
  • Be eager to collaborate with Faculty, Board, and parents
  • Be proficient with spreadsheets, databases, and have a familiarity with QuickBooks and Facebook
  • Represent the school as an enthusiastic spokesperson
  • Facilitate positive communication and healthy relationships among Faculty, Board and Administration in a good-natured and professional manner
  • Have an interest in and appreciation of the Waldorf governance model

MAIN ADMINISTRATIVE FUNCTIONS 

The Administrator works as part of a three-fold governance model in collaboration with Faculty, Board and Leadership Council to ensure the successful operation of the school, exercising legal and fiscal authority while managing school resources to ensure the school’s mission, vision and strategic plan are successfully carried out. The Administrator works in collaboration with faculty and the board to define policies and procedures, manages their implementation in coordination with the Leadership Council, and monitors the well-being of the school community and building, while also tending to the school’s financial health. The Administrator is someone who can adjust to the changing pace of the office, prioritize competing tasks, and respond to parents, students, faculty and board members with warmth and professionalism.

COMMITMENT

This is a 30 hour per week position from August 17 - June 18, with an average of 10 hours per week during the eight weeks of summer.  There are no working hours during school holidays and breaks - as outlined in the school calendar - for a total of 190 working days during the 10-month period. Regular hours during the school year are Monday - Friday, 8 - 2:30, with occasional evening and weekend meetings and events. The summer schedule is negotiated with the Leadership Council. Salary is $20,250 (1220 hours=$16.60/hour) Our intention is to increase salary, grow our administrative team as soon as our budget permits, and include employee benefits.  


PRINCIPLE RESPONSIBILITIES

FISCAL

  • Create and track annual budget in collaboration with the Finance Committee, Faculty, and Board
  • Provide leadership and direction for the Finance Committee
  • Monitor tuition payments through TADS, follow up on contracts and school policies, act as a resource to parents (Training and manual provided)
  • Maintain a database of student financial records (TADS) (Training provided)
  • Handle bank deposits, code and enter income and expenses in QuickBooks (Training provided)
  • Support grant writing activities and help connect with foundations and community donors that aren’t currently in our purview 
  • Support Development Committee efforts
  • Work with our consultant to prepare and present monthly reports on the school’s financial health


OPERATIONS

  • In partnership with Faculty, Board, and Leadership Council administer, delegate, and monitor daily, weekly and monthly tasks required to ensure a healthy school
  • Ensure that administrative procedures are appropriate and consistently followed (Manual provided)
  • Provide oversight for facilities management, including convening Site Committee meetings,  and providing project management for facilities maintenance and improvement
  • Ensure compliance with state, federal and local authorities related to school operations and licensing, as outlined in existing documents
  • Oversee fire safety measures, including school alarm and sprinkler system
  • Commit to a growing understanding and implementation of Waldorf Administrative Practices, utilizing resources such as Partnerships of Hope, The Art of Administration and Engaged Community
  • Maintain student and employee files and records


COMMUNICATIONS

  • Maintain clear and supportive internal and external electronic and direct personal communication with Faculty, Board, families, committees and the larger community
  • Establish and communicate priorities with the Leadership Council and work in partnership with Faculty, Board and committees to delegate and share tasks
  • Create an annual report in collaboration with Faculty and Board
  • Regularly attend Board Meetings, providing reports that support Board and committee decision making
  • Attend faculty meetings as requested
  • In partnership with Board and Faculty, provide oversight of strategic planning development and implementation 
  • Ensure high standard of ethics by providing for child and family confidentiality
  • Channel concerns and requests to the appropriate committee or person, in the spirit of goodwill and confidentiality
  • Other duties as assigned and mutually agreed upon by the board, faculty and administrator


SPECIAL KNOWLEDGE AND SKILLS

  • Positive, proactive and fair communication and interpersonal skills
  • Knowledge of Waldorf school management, AWSNA Effective Practices, MN Private School Regulations preferred
  • Ability to attend to daily details that lead to the healthy functioning of the school
  • Ability to effectively prioritize and delegate tasks, and work collaboratively with Faculty and volunteers
  • Flexible and adaptable approach to meeting the needs of school families 
  • Commitment to personal and professional self-development
  • Acceptance of and ability to work with cultural, racial, religious, affectional and economic differences between people
  • Working knowledge of budget development and monitoring
  • Computer/Technology skills: Understanding Google Docs, Google Sheet, and Google Drive.  Ability to troubleshoot minor hardware and software issues and seek help or training when needed.  
  • Knowledge of QuickBooks Accounting Software preferred, as well as basic Square Space and Social Media Skills. (Training provided)



Inspired by Waldorf Education, our early education through 8th grade school is a budding initiative on the North Shore of Lake Superior in Duluth, Minnesota. Recently named Outdoor Magazine’s “ best town in America ”, our city is rich in natural…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Contract
  • 2-Year Degree Required
  • Managerial

Level of Language Proficiency

English

English

How to Apply

Applicants should email a letter of application, resume, and three references to discover@slcsduluth.org.

Applicants should email a letter of application, resume, and three references to discover@slcsduluth.org.

Location

5401 East Superior Street, Duluth, MN 55804

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