Advancement Specialist

Job Type

Full Time




One Dupont Circle, NW
Suite 500
United States


Independently handles assigned Advancement projects providing analysis, research and substantive feedback to support project decisions. Works collaboratively with Advancement staff and staff across the Council on Annual Meeting Sponsorships & Exhibit Booths, Program Sponsorships, Individual Giving (Annual Funds) and Corporate Membership-related projects. Coordinates administrative tasks for the Advancement Office.

Essential Job Duties or Tasks: 

Office Management & Administration

  • Infrequently coordinates scheduling of appointments, and assists with travel and catering arrangements when necessary for the department.
  • Initiates processing of program and member invoices and working cross functionally, track program and membership payments.
  • Plays key role with Corporate Membership Program member induction, termination, invoicing, and management of member subscription benefits
  • Drafts and edits correspondence
  • Assists with other duties as necessary

Annual Meeting

  • Tracks all communications with sponsors and coordinates administrative activities for the Annual Meeting Sponsorship Program
  • Plays key role in reviewing and brainstorming ways to market sponsorship and exhibition opportunities
  • Point of contact for customer service related matters for Annual Meeting sponsors, exhibitors, and annual fund donors.
  • Lead researcher for Annual Meeting prospects
  • Takes the lead on follow up with prospects to solicit Annual Meeting exhibit booths
  • Interacts with sponsors to ensure all required documentation is received
  • Process online (eShow) Annual Meeting payments and refunds for sponsorships and exhibits
  • Coordinates with Finance to ensure all Annual Meeting payments are processed and conduct post conference follow up for outstanding balances
  • Plays a key role with on-site Annual Meeting operations to address sponsor and exhibitor needs
  • Serves as Content Manager for Advancement’s presence on the Annual Meeting website to ensure accuracy.

Database Management

  • Manages contacts and data related to contributions in Raiser’s Edge and ART
  • Updates Raiser’s Edge database with data related to program, Annual Meeting sponsorships/exhibits and Alliance Program membership
  • Plays a key role in the testing of data and implementation of the new CRM system
  • Runs queries and reports as necessary

Prospect Research

  • Independently conducts extensive research to identify and qualify corporate entities as viable prospects for Advancement to pursue for funding
  • Maintains Advancement prospect list according to industry to ensure proper organization
  • Monitors corporate industry news to remain abreast of trends and potential prospects

Website & Social Media

  • Serves as the Advancement Content Manager for ACE’s website and updates the Advancement web pages regularly to ensure accuracy
  • Monitors ACE’s program web pages to ensure proper visibility for sponsors
  • Creates online forms to streamline membership induction and Annual Meeting sponsorship/exhibit applications and prospectus requests
  • Coordinates with the ACE web team to design new web pages as necessary
  • Researches ways to enhance Corporate Membership Program and Annual Meeting sponsorship program benefits through the use of social media
  • Creates and designs Advancement web pages that are used to provide visibility and recognition for ACE donors such as the Thought Leadership Library web page and those related to the Annual Meeting
  • Plays a key role in developing guidelines for corporate membership program

Education/Experience/Specialized Knowledge and Competency Requirements: 

  • Bachelor’s degree or equivalent experience required
  • Minimum of 2 years in Administrative support position.
  • Excellent communication skills to include written, verbal and interpersonal skills.
  • Ability to interface well with all departments within ACE in a highly professional manner.
  • Demonstrated ability to communicate effectively and professionally with ACE staff, directors, and members of the organization and industry vendors.
  • Proficiency with MS Office products including Word, Excel, Access, PowerPoint and Outlook; experience with a customer relationship management database a plus.

The American Council on Education is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Professional Level

None specified

Minimum Education Required

No requirement