Administrative Program Coordinator

Job Type

Part Time


Minimum: $28,000
Maximum: $30,000



Start Date


Application Deadline



New York
United States


Girls for Gender Equity (GGE) is an intergenerational advocacy organization committed to the physical, psychological, social, and economic development of girls and women. Through youth organizing, leadership development, and community-building for gender and racial equity, GGE challenges structural forces -- racism, sexism, transphobia, homophobia, economic inequality -- that work to constrict the freedom, full expression, and rights of trans and cis girls and young women of color, and gender non-conforming youth of color.

In 2002, GGE established a dual approach to community-based advocacy and direct service that develops youth leadership and strengthens resources within the communities we serve through our three core programs –Sisters in Strength Youth Organizing program, Urban Leaders Academy middle school program, the Young Women’s Advisory Council. Within our approach, GGE targets New York City public schools based in communities of color as sites to mobilize and collectively work toward gender, race and class equity. GGE also works within a participatory governance process to center the needs of cis, trans and gender nonconforming young women of color locally and nationally.

Girls for Gender Equity’s Urban Leaders Academy After School Program is seeking to hire an Administrative Program Coordinator to manage day-to-day on-site operations at our middle school after school program location. Urban Leaders Academy is a holistic based after school program with a major social justice focus. We believe in the importance of youth-centered spaces and making sure the young people’s voices are heard. We are looking for a detail-oriented, well organized person who thrives in high paced settings, is creative, loves working with young people (ages 11-14), and has experience with and models Restorative Justice Practices.

Duties and Responsibilities:

Day-to-Day Program Management (70%):

  • Manage daily communications with all staff on site, including disseminating schedules and overviews, program updates, announcements etc.
  • Monitor the staff sign-in sheet and student attendance (ensuring staff is signing in and out and tallying their hours, submitting daily attendance to the site coordinator)
  • Communicate regularly with parents regarding schedules, program updates, trips and student performance
  • Manage the onsite office (supply inventory, coordination with maintenance staff, etc.)
  • Work closely with the Parent Coordinator to coordinate school based logistics (available space, school closings, event dates, etc)
  • Chaperone off site events, field trips, and outings
  • Document, report, and follow up on incidents and issues with staff and students

Planning and Oversight (30%):

  • Meet weekly on site for supervision with Program Manager
  • Prepare reports, notes and feedback to share at weekly planning meeting with Program Director, Program Manager, and staff
  • Conduct staff observations and participate in staff evaluation and review process
  • Work directly with Director of Operations to ensure compliance with School Age Child Care Licensure requirements and regulations, including maintaining on site documentation
  • Generate comprehensive monthly reports detailing program successes and growth edges
  • Coordinate logistics for off site activities and outings (i.e. field trips and events) 



  • Experience working in a school or afterschool setting, preferably with young people ages 11-14
  • Experience designing and manage systems
  • Comfort with an array of digital and tech tools for work products and communication (Microsoft Office, Google Suite, smartboard, communication apps)
  • Knowledge of Restorative Justice practices for community building and conflict resolution
  • Child/Adult First Aid and CPR Certified or able to get certified prior to the start of the school year (required)
  • SACC accredited or willing to complete accreditation including fingerprinting, State Central Registry review, etc. (required)

Core Competencies:

  • Detail oriented with a focus on big picture outcomes as well as attention to smaller task management
  • Excellent multitasking and problem solving skills (ability to think ahead and anticipate potential issues and opportunities in a fast paced environment and design and implement solutions)
  • Excellent verbal and written communication skills and ability to give clear instructions
  • Ability to lead a team and manage group dynamics
  • Hold self and others accountable to task completion
  • Commitment to professional growth and development

Job Information:

  • 25 hours/week (location may vary):
  • Monday - Thursday 1:30 pm - 6:00 pm: Onsite at middle school location in District 22, Mill Basin, Brooklyn.
  • Friday 11:00 am - 6:00 pm: Team meeting at the GGE Office (downtown Brooklyn) then middle school location in District 22, Mill Basin, Brooklyn (includes 1 hour paid lunch break).
  • Time commitment September 5, 2018 - July 31, 2019


This is a part-time non-exempt position. This role includes paid sick leave. Please note: as a part time role, this position does not include health insurance. 

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

All applications will be received via email. No phone calls or snail mail, please.

To apply, submit the following (in PDF format) to

  • Resume (including whether you are First Aid and CPR certified and SACC accredited)
  • Thoughtful cover letter (including how you became aware of this opportunity)

Subject Line: Administrative Program Coordinator/YOUR NAME