11 West 53rd Street
The Museum of Modern Art is currently accepting applications for a department manager to support the director of Facilities and Safety and the chief investment officer. The director of Facilities and Safety oversees all operational and administrative matter for three frontline focused departments – Building Operations, Security, and Visitor Engagement and provides leadership and fosters collaboration between these three departments and throughout the organization in matters relating to daily Museum operations. The chief investment officer oversees the Museum’s investment portfolios and a team who are responsible for managing the Museum’s Endowment and Pension Plan assets. The department manager is an administrative role supporting both departments and assists the chief operating officer’s office as necessary.
Specific responsibilities are as follows:
Maintains calendars and schedules meetings and other appointments, including making all national and international travel arrangements.
Corresponds and acts as a liaison with outside persons, other institutions, and Museum staff on behalf of the chief investment officer and director of Facilities and Safety.
Coordinates special projects and events, office activities, and meetings.
Coordinates departmental budgets; processes and maintains records of invoices and purchase requisitions; works with supervisors on annual budget preparation.
Uses various software applications, such as spreadsheets, PowerPoint, Access, relational databases, to assemble, manipulate and/or format data and/or reports.
Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, etc. per Museum records retention policy.
Drafts a variety of correspondence and reports on behalf of the chief investment officer and director of Facilities and Safety.
Performs a variety of administrative duties: answers department phone and greets visitors, sorts mail, picks up and delivers materials, handles petty cash expenditures, coordinates servicing of office equipment, maintains files and tracks and orders office supplies when necessary.
Qualified candidates will possess a Bachelor’s degree and five or more years relevant experience in an administrative capacity supporting senior staff. Strong written and interpersonal skills. High level of professionalism, diplomacy, accountability, and judgment. Strong attention to detail; oversight on daily routine tasks. High-level of discretion and confidentiality. Effective communication in dealing with all levels of staff including senior management and Trustees. Comfortable taking initiatives and working independently. Able to meet strict deadlines, and coordinate multiple projects simultaneously with tact, diplomacy and professionalism. Demonstrated project management and problem solving skills. Basic understanding of budget management. Advanced aptitude with Microsoft Office Suite (Word, Excel, PowerPoint)). Experience with PeopleSoft. Skilled at process development and analysis of systems.
HOW TO APPLY: Please submit resume and cover letter, ideally in one PDF file, including salary requirements, to email@example.com. Please reference the position title/department in the subject line.
The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
Minimum Education Required