Assistant to the CEO

Job Type

Full Time


Details: Competitive salary (commensurate with experience).



Start Date



1625 Clay St, Suite 400
United States


The Assistant to the CEO provides support to Global Citizen Year’s Founder and CEO, Abby Falik. Through administrative skill, relationship management expertise, and communications support you will work in lock-step with the CEO to manage her schedule and maximize her impact. Core responsibilities include executive scheduling and travel planning, meeting preparation and follow-up, relationship management with critical external stakeholders, and serving as a frequent liaison to the Board, Advisory Council and senior leaders on the Global Citizen Year team. The fast-pace and range of assignments make this role an exciting opportunity for personal and professional growth – within Global Citizen Year and beyond.


This is a unique opportunity to work with and learn from a pioneering CEO, who was named one of Fast Company’s “100 Most Creative People in Business” in 2016. You will have a birds’ eye view of what it takes to build and resource a high-growth social enterprise.




Scheduling: Manage the CEO’s workflow and calendar to align with priorities


Travel Logistics: Oversee CEO trip planning, including managing domestic and international travel logistics, determining conference and event efficacy, and managing where the CEO speaks and participates externally


Meeting Support: Assist with preparation for CEO meetings (ie: research and materials) and ensure meeting notes are transcribed, communicated to appropriate team members, and entered into Salesforce in a timely manner


Relationship management: Manage external stakeholder communications including all scheduling, material needs, etc. Act as the point of contact for all requests and queries to the CEO, both internally and externally.


Event Planning: Manage logistics for quarterly board meetings and other board-related events




You’re a hungry learner. You’re motivated to soak up information while learning and continuously improving. You bring a problem-solving orientation to your work and instinctively seek opportunities for reflection and feedback. You have a knack for strengthening processes to improve quality and efficiency, and you’re known for going above and beyond.


You are a champion dot connector. You see connections where others do not and are quick to point out who is connected to who and how those relationships to


You have a touch of ESP. You’re insanely proactive, and anticipate others’ needs before they ask – or even become aware of them. And you’re like a chameleon, adapting your style to accommodate others.


You appreciate quality data. You’re diligent about maintaining accurate, up-to-date records because you know that strong knowledge management is the foundation for solid decision-making.


You have an exceptional attention to detail. You’re used to juggling lots of balls and never letting a single one drop, all while performing at a very high level. You enjoy being a step ahead of those around you and this attention to detail guides your work.

You thrive in an entrepreneurial environment. You’re resourceful and at ease with ambiguity and rapid change. You possess a positive, can-do attitude, and are adept at identifying creative solutions that turn challenges into opportunities. You can handle many important responsibilities at once and you’re rigorous about prioritization.


Comprehensive benefits package.

Level of Language Proficiency


Professional Level


Minimum Education Required

4-year degree

How To Apply

To apply: Please submit your resume and cover letter at this link. 

In your online application, please indicate how you learned of the opening and provide three professional references, your salary requirement and the date you would be available to begin full-time work in Oakland. Generic cover letters will not be reviewed.

Deadline: Applications received by June 25th will receive preferential review. The review will continue until the position is filled.

Global Citizen Year is an equal opportunity employer, and we strive for our staff to reflect the diverse community we serve. Applicants who contribute to this diversity are strongly encouraged to apply.