European Office Administrator

Job Type

Full Time

Published

07/30/2018

Start Date

09/03/2018

Application Deadline

08/31/2018

Address

The Foundry
London
England
SE11 5RR
United Kingdom

Description

About the Fund:

The Fund for Global Human Rights is a leading supporter of on-the-ground human rights groups around the world. Dedicated to finding and funding the most effective human rights organizations in regions from Latin America to Africa to Southeast Asia, the Fund for Global Human Rights offers grants and facilitates technical support to front-line groups working in challenging conditions with scant resources.


Based in London, the Fund’s European Office leads its work in Europe and seeks to raise the profile of the organization and its grantees in front of key audiences across the continent. The Office is expanding with a dynamic staff of eight working across a range of departments – communications, development, program and operations.


The Position:

The Fund’s European Office is looking for a new member of our team to help us operate at the next level of effectiveness. We’re seeking someone who is driven, energetic and organized to manage the day-to-day operations of the Office and provide critical administrative support to the team.


The European Office Administrator will be responsible for ensuring the smooth running of the office and for providing assistance to the European Office Director, as well as to other members of the team as needed. 


The role would suit someone who cares about human rights and social justice, who has great inter-personal skills, who has good organizational and administrative skills, has an eye for detail and who is always looking for ways to improve the ways thing work.


We are a dynamic and dedicated team working with colleagues around the world, and particularly those in our headquarters in Washington DC. The EO Administrator will work closely with staff in the London Office and beyond and with the European Office Director and the European Project Manager.


Reports to:

European Office Director


Supervises: N/A


Essential Duties and Responsibilities | Where You’ll Make the Most Impact

  • Day-to-day administration: ensure payment of invoices; maintaining kitchen and office supplies; monitoring shared email inboxes; dealing with incoming/outgoing post.
  • Maintenance of paper and electronic filing systems.
  • Support to Development Team, including updating Customer Relationship Management systems, acknowledging donations, and preparing Gift Aid applications.
  • Creation and development of new systems and processes to support the efficiency of administration tasks and procedures.
  • Liaison with building management to ensure the smooth running of office facilities
  • Liaison with IT support and others to ensure office systems are in place and running effectively.
  • Administrative support to the European Office Director, including calendar management; travel coordination; and maintenance of communication and correspondence.
  • Support to the Trustee Board and Advisory Committee, including preparation and planning for board meetings, and taking and maintenance of minutes.
  • Support for visits to Europe by grantee and non-European Office staff including coordination of visas and booking travel and lodging.
  • Organizing and support to fundraising events and convenings including liaison with venue, printing materials, sending of invites.
  • Ensuring coordination and communication between EO staff, including managing shared calendars, and organizing team meetings.


Qualifications | What You’ll Need to Be Successful

  • Experience in an administrative role and/or providing support to executive level staff.
  • Excellent communications and writing skills required.
  • Competent in the use of a variety of workplace technologies including Microsoft Office Suite, Salesforce and teleconference applications.
  • Basic understanding of computer peripherals and network devices is preferred.
  • Experience of organizing successful events and meetings.
  • Ability to work in a fast-paced, deadline-driven environment.
  • Experience working in a non-profit environment and interacting with board members preferred.
  • Experience of finance administration and budgeting a plus. 
  • Permission to live and work in the UK.


Core Competencies:

  • Great organization and administration skills.
  • Ability to work flexibly and adapt to change, championing new systems and processes.
  • Professional, with a good sense of humour.
  • Commitment to human rights and social justice.
  • Someone who takes initiative, sees what needs to be done today and into the future, and does it.
  • Attention to detail.

Benefits

As an employer, we are deeply committed to the overall well-being of our staff. We offer generous paid leave and flexible working options designed to meet the diverse needs of our globally based team members.

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

https://globalhumanrights.bamboohr.com/jobs/

The Fund for Global Human Rights UK encourages candidates of all racial, ethnic and religious backgrounds to apply; we especially encourage people of color, people with disabilities, women, and LGBTQ applicants. As a human rights organization, cultural competency and sensitivity are requirements for all staff positions at the Fund.

We do our best to ensure that qualifications are aligned with position needs but if you are unsure about whether to apply, please do so anyway! Please contact jobs@globalhumanrights.org if you need accommodations or special assistance to complete the application.

Applications will be reviewed on a rolling basis. Earliest anticipated start date is September 2018.

The Fund for Global Human Rights UK is an equal opportunity employer. Personnel selection decisions are based on relevant knowledge, skills, and experience without regard to race, color, religion, sex, national origin, disability, marital status, sexual orientation, or gender identity or expression, in accordance with U.K. law.


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