Nonprofit
New
Published 22 days ago

Program Assistant

On-site, Work must be performed in or near Philipstown, NY

Details

Job Type:Part Time
Application Deadline:July 20, 2024
Education:2-Year Degree Required
Experience Level:Entry level
Salary:USD $18.50 - $20 / year

Description

Summary:  Working under the direct supervision of the Education Director and Events and Development Manager, operating the front desk with the day-to-day tasks of the organization, including general correspondence, office organization, education registration, calendar updates, and more.  This position requires someone who can work onsite at Garrison Art Center for gallery openings and events, on evenings and weekends.

Qualifications: The job requires an individual to be detail-oriented and organized, possess excellent people skills, and have an interest in the arts.  Must also possess excellent computer skills and a working knowledge of applications, including Google Workplace and PayPal.  Basic knowledge of Canva is a plus.

Time Requirements:  Part-time, 24 hours per week, Tue - Fri, 10 am - 4 pm

Deadline: Until filled

Front Office:

●Answers main office telephone 

●Sort email in the general info box, responds as needed to direct requests for information, and/or forwards messages to appropriate staff 

●Manage general office and organization calendar 

●Assess office supply needs and place orders


Education:

● Provide adult and youth student customer service via email, phone, and in person

● Assist with registration logistics like updating web products and calendars, as well as tracking

student registrations

● Monitor classrooms to ensure proper supplies and materials are available, organize and

clean as necessary

● Support staff on summer camp programming with registration, parent communications and day-to-day logistics

● Partner with the Education Directo to facilitate growing Community Arts Outreach


Gallery duties include:

●Prepare price lists, wall statements, and  sign-in sheets for upcoming exhibitions

●Save and organize applications in the drive for the gallery committee 

●Update both Google Drive calendar and website calendars in line with upcoming dates/exhibitions


Events and Development duties include: 

● Provide general administrative support to the Events and Development Manager.

●Ability to work weekends during events 


QUALIFICATIONS:

● Strong time management skills

● Willingness to learn new programs

● Creative thinker and proactive problem solver

● Interest in community engagement, arts education, or arts administration

● Familiarity with websites, excel, Google Sheets, and CRM databases

● Strong communication and customer service skills

● Excellent attention to detail and organizational skills

● Ability to work Saturdays and special events

● Ability to work self-directed and within a small group; manage several projects at once and

meet deadlines

Summary:  Working under the direct supervision of the Education Director and Events and Development Manager, operating the front desk with the day-to-day tasks of the organization, including general correspondence, office organization…

Benefits

Garrison Art Center offers paid vacation and sick time and the opportunity to take free classes.

Garrison Art Center offers paid vacation and sick time and the opportunity to take free classes.

Level of Language Proficiency

English Proficient in speaking, reading and writing

English Proficient in speaking, reading and writing

Location

On-site
23 Garrisons Landing, Garrison, NY 10524, USA

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