Operations Manager

Overview:

Progress Michigan’s mission is to provide a strong credible voice that holds public officials and government accountable, assists in the promotion of progressive ideas and uses cutting-edge digital media strategies to creatively build grassroots support for progressive issues.

We're a marketing department for progressive ideas - a campaign that never stops. We're looking for a full-time Operations Manager who will work to advance our core mission as well as aid several partners.

We’re looking for a talented operations professional to join our staff to continue to build on Progress Michigan’s success. The ideal candidate will be ready to jump right in and build systems that assist the executive director in running the organization. The Progress Michigan team is small but effective and we’re looking for the same low-ego, high output drive from any new team member. This is a full-time position which can be primarily remote with once weekly visits to the Lansing office and occasional visits to the Detroit office. 

Responsibilities include:

• Maintenance and oversight of all accounting, finance, and human resource functions of the organization
• Oversee cash flow process for all Progress Michigan entities and provide executive director with weekly reports
• Create program, management and board financial reports including budget to actual, balance sheet and net asset analysis
• Maintain compliance with state and federal laws regarding IRS status, lobbying and charitable solicitation
• Management of all annual insurance policy renewals
• Bi-monthly payroll administration
• Oversee and maintain human resource functions such as: vacation/sick time, benefits, reimbursements, policies and procedures, and personnel files
• Development of staff recruitment, interview and employee onboarding processes
• Contract management for all organizational vendors, leases and regranting – including annual 1099 filings
• Manage day to day financial operations, record accurately in Quickbooks and monthly bank reconcilements
• Manage grant compliance and reporting
• Manage accounts payable check request process and vendor payments
• Check mail and process bank deposits
• Administration of the credit card program, including monthly reconcilement and organizing receipt files
• Work with outside accounting firm on annual audits/reviews and IRS Form 990 annual filings
• Maintain organizational files and records
• Organize and maintain the executive director and deputy director’s schedule and calendar
• Arrange executive director’s travel schedule and reservations as needed
• Arrange travel and reservations for staff
• Manage key contact database, ensuring accurate and up-to-date information for key organizational contacts
• Work with staff and executive director to track, compile and draft reports including: internal metrics, grant reports, and media clips
• Interact with board members including scheduling board meetings, board retreats, and logistics
• Assist in maintaining the physical office space including supplies, equipment, and furnishings
• Support logistics for in-office meetings, including maintaining the conference room schedule
• Other duties as assigned

Requirements

• Minimum of five years professional experience in an operations, campaign management, cash flow, or compliance focused role
• Ability to maintain a high level of confidentiality
• Working knowledge of Quickbooks and standard accounting practices
• Working knowledge of Microsoft Office, especially Word and Excel
• Experience with payroll systems and human resource administration preferred
• Strong attention to detail
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Strong interpersonal skills and ability to work in a team environment
• Proven ability to multi-task
• Experience working and thriving in this type of role in a hybrid environment
• Comfortable in a fast-paced office environment
• Able to think quickly on your feet

To Apply:

Interested candidates, please apply with the following information combined into one PDF document to jobs@progressmichigan.org using the subject line “Operations Manager":  

1. A letter describing your interest,
2. A detailed resume 

Because negotiating is inherently inequitable, we want to be transparent about what salary and benefits we can offer upfront and avoid negotiation. The starting salary for this position is $60,000. In addition, Progress Michigan offers a competitive benefits package which includes, Health, Vision and Dental coverage as well as paid vacation, paid sick leave and 401K match.

Progress Michigan is an equal opportunity employer. Women, people of color, persons with disabilities, veterans, immigrants, and LGBTQ+ candidates are strongly encouraged to apply.