Program Assistant / Executive Assistant

Job Type

Full Time


Details: Competitive / DOE



Application Deadline:



1701 Pennsylvania Avenue Northwest
Suite 200
District of Columbia
United States



Remote position (office headquartered in Washington, D.C.)​ - in-person meetings as necessary​

Start Date: ASAP

America Abroad Media (AAM) empowers and supports local voices that convey universal values through creative content and media programming. AAM is a registered 501(c)(3) and is an equal opportunity employer.

This position will provide effective and efficient support to AAM's President and ​senior ​staff. This includes the planning and coordination of organizational activities (meetings, workshops, travel, budgets) as well as administrative, logistical, and information management assistance.

Program Assistant Responsibilities (​6​0%)

  • Support and assist in program implementation and execution, in particular, AAM-Hollywood Middle East Initiative; 
  • Ability to travel internationally ​and domestically ​as needed​ - valid U.S. passport required​ (​15%​); 
  • Support and assist in the conceptualization, design, and implementation of AAM events, including the annual Power of Film Awards Dinner;
  • Negotiate contracts and manage vendor relationships for AAM events, including annual Power of Film Awards Dinner;
  • Arrange complex travel and logistics for ​various AAM initiatives;
  • Prospect potential funders, individual and major donors, and corporations; 
  • Assist in the conceptualization and creation of PR/marketing materials;
  • ​Participate in execution of website redesign - liaise with external ​web developers and PR team;
  • Assist in Board engagement and external communications, including regular ​correspondence, updates, and ​execution of Advisory Board ​meetings;
  • Research and draft development materials including proposals and grant reports; 
  • Manage project reporting, tracking of receipts and creating expense reports for federal contracts; 
  • Design and create e-newsletters and maintain recipient list;
  • Assist program staff with meetings, including prep and background research and follow up; and 
  • Additional program support and research projects as needed. 

Executive Assistant Responsibilities (​4​0%)

  • Maintain President’s contact database; update with meeting notes and carefully track follow up;
  • Assist President with meetings, including prep and background research and post ​meeting ​follow up; 
  • Fulfill programmatic research requests and other special projects as needed;
  • Arrange and manage President’s ​complex ​travel (domestic and international);
  • Collaborate with other staff to draft and edit President’s correspondence, including letters to Advisory Board, potential/existing funders, and potential new partners; and 
  • Provide basic technical support for President’s iPhone and laptop.

Skills, Qualifications, and Attributes:

  • A minimum of 2 years of experience in non-profit or public policy organizations and track record of professionalism;
  • Bachelor’s degree required;
  • Excellent organizational and written and verbal communication skills;
  • Enthusiasm and drive to significantly contribute to a mission-based organization; 
  • Motivation and ability to work independently and take initiative while working remotely with limited daily supervision;
  • ​Flexibility working with different time zones and staff/partners based internationally;​
  • Social Media Proficiency (Facebook, Twitter, YouTube, Flickr); 
  • Highly proficient in Microsoft Office (Word, PowerPoint, Excel); 
  • Working knowledge of Adobe Photoshop and InDesign;
  • Knowledge of basic web design (Drupal and WordPress) and SEO;
  • Arabic language skills highly valued. 


Competitive salary - DOE

Comprehensive benefits package

Level of Language Proficiency

English required.

Arabic language skills highly valued. 

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Please submit a cover letter, résumé, and two professional writing samples to