Office Manager/Executive Assistant


Job Type

Full Time

Published:

05/16/2018

Start Date:

06/18/2018

Application Deadline:

05/25/2018

Address

1312 9th Street Northwest
Washington
District of Columbia
20001
United States

Description

Office Manager / Executive Assistant

Legacies of War is the only U.S.-based organization solely focused on advocating for the removal of unexploded bombs in Laos left over from the Vietnam War era. The mission of Legacies of War is to raise awareness about the history of the bombing in Laos and advocate for the clearance of unexploded bombs, to provide space for healing the wounds of war, and to create greater hope for a future of peace. The organization uses art, culture, education, community organizing, and dialogue to bring people together and create healing and transformation out of the wreckage of war. Legacies of War, a fiscally sponsored project of NEO Philanthropy (NEO), produces big results with a small, nimble staff.

The Office Manager/Executive Assistant is responsible for the organization’s daily administrative functions, including financial reporting, information management, calendar coordination, volunteer and intern programs, and office management. The Office Manager/Executive Assistant also provides ongoing support for event planning and Board of Directors coordination, and undertakes projects/tasks as assigned.

The Office Manager/Executive Assistant reports to Legacies of War’s Executive Director and is an employee of NEO.  This is a full-time position based in Washington, DC.

ESSENTIAL DUTIES/RESPONSIBILITIES

Office Management – Procure and maintain office equipment and supplies, respond to routine inquiries, liaise with building management and vendors, and manage technical infrastructure.

Executive Support – Manage Executive Director’s calendar and coordinate organizational calendar, including meetings, events, and projects. Coordinate Board of Directors meetings, distribute agendas, and take notes as assigned. Identify and troubleshoot conflicts and ensure assignment follow-up.

Financial Coordination – In coordination with NEO’s accounting team, track and submit credit card reporting, expense reporting and reimbursement, and monitor monthly financial reports.

Information Management – Maintain Legacies of War’s Salesforce database and coordinate electronic and paper filing systems.

Events and Meetings – Provide logistics support for community and fundraising events, as well as in-person board meetings.

Volunteers/Interns – As assigned, develop and manage volunteer and internship program, including recruitment, training, evaluation, and scheduling.

Additional Responsibilities – Work with other Legacies of War’s staff, board members and volunteers in support of Legacies of War’s overall mission, and other duties as directed by the Executive Director.

TRAINING AND QUALIFICATIONS

The ideal candidate should have at least 3 years’ administrative experience supporting multiple professionals in a nonprofit, entrepreneurial environment. Additionally, the successful candidate will have the following:

  • Ability to work proactively in a dynamic, fast-paced, small organization
  • Strong communication skills, both verbal and written
  • Excellent problem-solving skills
  • A highly self-motivated work style and the flexibility and willingness to take on additional projects when needed
  • Comprehensive computer skills including calendaring, word processing, and using spreadsheet and database software
  • Experience troubleshooting computers, software, and networks
  • Well-rounded inter-personal skills with the capacity to work effectively alone and in a team environment
  • Exceptionally detail-oriented and accountable, with strong organizational skills and the ability to produce finished products
  • Strong ethics and personal integrity
  • A professional attitude and client-service orientation
  • A track record as an outcome-driven self-starter

The following is ideal but not required:

  • Experience with Salesforce
  • A passion for and commitment to working in the field of international development
  • Knowledge of the basic principles of bookkeeping
  • Experience working with volunteers and nonprofits

Compensation

NEO Philanthropy / Legacies of War provides competitive compensation and an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, paid time off, and a 401(k) plan with an employer contribution after 1 year of employment.


NEO Philanthropy / Legacies of War is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other legally protected status.

Benefits

Compensation

NEO Philanthropy / Legacies of War provides competitive compensation and an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, paid time off, and a 401(k) plan with an employer contribution after 1 year of employment.

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

info@legaciesofwar.org

http://legaciesofwar.org

To apply: Please send cover letter and resume to Channapha Khamvongsa, Executive Director, at info@legaciesofwar.org. Deadline: May 25, 2018.


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