Admissions Coordinator

Work must be performed in or near Boston, MA
Published 23 days ago

Details at a Glance

Job Type
Full Time
Start Date
July 1, 2024
Application Deadline
June 28, 2024
Up to USD $1,005.66 / week


City of Boston Residency Required

Job Description

The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of antiracism and advance racial equity and justice through each of our bureaus, programs, and offices.


  • Oversees and coordinates all referrals, screenings, admissions, intakes, discharges, tracking, and pre-billing of clients of Homeless Services' Transitions program.
  • Responsible for reviewing and completing MIS data and providing data to BSAS, BPHC, Homeless Services and other agencies as required.
  • Responsible for confirmation of all payers/funding sources (BSAS, MBHP, NHP, etc.) authorization of client participation and length of stay at Transitions.
  • Responsible for maintenance, accuracy and transmission of all admission, discharge and pre-billing data, including IVR logs, census, admission and discharge logs, program logs, spreadsheets, and all other required materials.
  • Provides supervision to assigned staff including hiring, scheduling, training and evaluation.
  • Collaborates with Program Administrator to develop and implement admissions and discharge policies and procedures.
  • Oversees appropriate filing of admission/discharge materials in client charts, appropriate and timely filing of client charts in chart room, maintenance of chart room in organized manner, and oversees disposal of charts as required by the BPHC/BSAS guidelines.
  • Collates and evaluates data pertaining to admission/discharge/tracking/billing and all required statistics, and ensures that all relevant data is submitted in accordance with guidelines.
  • Coordinates various client assessments, surveys and interviews.
  • Fulfills administrative support responsibilities per BSAS Transitional Support Services contract.
  • Oversees the tracking of clients after discharge. Collates and evaluates data as required.
  • Develops positive professional relationships with relevant agencies to facilitate access to Transitions.
  • Working to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy.
  • Attends meetings as required.
  • Performs other duties as required.


  • BA/BS with minimum of 1 year supervisory experience and 2 years human service experience OR Associate's degree with 2 years minimum supervisory experience and 3 years human service experience.
  • Previous experience working with homeless, diverse ethnic, racial or low-income populations, and recovery issues. Experience in Acute Treatment Services, Transitional Support Services, and Residential Programs helpful.
  • Strong organizational/communication skills.
  • Computer literacy required.
  • Valid MA drivers license and good driving record required.
  • Promote health equity, inclusion, and diversity within the BPHC, department and community.
  • Knowledge of or willingness to learn about the role of public health in addressing racism, the social determinants of health, and inequities in health outcomes as well as strategies to advance racial justice and health equity.

Additional Information

City of Boston Residency Required. A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for., This position requires direct client/patient contact and as a result of such direct contact, certain immunizations will be recommended and/or required prior to commencement of employment duties., Any position that requires an advanced degree will be subject to education verification, The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.

Union Status


Job Grade


Pay Range

$1,005.66 weekly

Standard Hours


35 hours per week.

9AM to 5PM; Monday to Friday.

City of Boston Residency Required

Job Description

The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC…


1010 Massachusetts Ave, Boston, MA 02118, USA

How to Apply

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