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Administrative Assistant, Strategic Advancement Department

Posted by
Reconstructing Judaism | Wyncote, PA
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Reconstructing Judaism


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Published 26 days ago

Reconstructing Judaism seeks a highly motivated Administrative Assistant to support its Strategic Advancement Department, a fast-paced and customer service-oriented team in charge of fund development for the organization. Reporting to the Development Operations Manager, the ideal candidate demonstrates strong time-management skills, resourcefulness, excellent verbal and written communication abilities, and is detail-oriented.


Primary Responsibilities

Gift Acknowledgement

·        Logging gifts and pledges into Blackbaud Raiser’s Edge database platform.

·        Generating numerous acknowledgement letters weekly, including manual manipulation of data to correspond with unique donor information and preferences.

·        Ensuring acknowledgement letters are in accordance with IRS regulations.

·        Proofreading and reviewing letters, and securing approval for sending.

·        Printing letters and thank you cards, stuffing envelopes and mailing.

·        Manually producing letters, upon request, for tight turnaround.

·        Logging correspondence into Raiser's Edge NXT database platform.

Travel Preparation for Key Senior Management

·        Collecting needed collateral for President’s travel as anticipated and assigned.

·        Packing and shipping collateral to travel destination/s according to timeline.

·        Monitoring quantities of collateral and expedite re-ordering as needed.

·        Managing daily and special mailing projects.

Database: Entry and Coordination (Blackbaud Raiser's Edge and Raiser’s Edge NXT)

·        Updating constituent records after all e-mail distributions.

·        Inputting and updating contact information from affiliated communities’ membership lists. 

·        Entering participation information for all events as assigned.

·        Completing other administrative tasks related to the maintenance of the database platform.

·        Coordinating with internal users of Raiser’s Edge and Raiser's Edge NXT, Salesforce and Mail Chimp in other departments to ensure timely exchange and updating of data.

Communications

·        Assisting Communications department efforts with assigned phone and email interactions.

·        Monitoring supplies and relaying needs for processing, placing direct orders when needed.

·        Providing help with package-preparation and shipping.

·        Performing other tasks as assigned.


Competencies

§ Proficiency with Microsoft Office, particularly Outlook, Word and Excel (must be able to pass online skills tests for these programs as part of the hiring process).

§ Articulate, organized, detail-oriented and proactive.

§ Ability to manage time and meet deadlines.

§ Critical and analytical thinker.

§ Ability to retain information, master new skills quickly and self-train.

§ Ability to perform tasks independently and multi-task.

§ Strong communication and interpersonal skills.


Experience

§ Two years professional experience working with donor acknowledgement letters.

§ At least two years of administrative assistant experience supporting a large department with multiple staff members.

§ Prior experience with CRM database, preferably Blackbaud Raiser’s Edge and Raiser's Edge NXT.

§ Associate Degree or equivalent experience.


Salary:   

Starting at $37,000, commensurate with experience  

 

Benefits: 

This is a full-time, non-exempt position with excellent benefits that include health insurance, 401(k), paid vacation and sick time, and time off for major Jewish and American holidays. We offer a dynamic and progressive workplace.   


To Apply: 

Applicants should submit cover letter & resume.  Submissions without cover letter will not be considered. No phone calls please. 

 

Diversity is a core value of our organization. Reconstructing Judaism is an equal opportunity employer and does not discriminate on the basis of any legally protected classes. All are welcome to apply.  

 

About Us:  

Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future. 

 

Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant. 


Reconstructing Judaism seeks a highly motivated Administrative Assistant to support its Strategic Advancement Department, a fast-paced and customer service-oriented team in charge of fund development for the organization…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 2-Year Degree Required

How to Apply

Applicants should submit cover letter & resume to hr@reconstructingjudaism.org. Submissions without cover letter will not be considered. No phone calls please. 

 

Applicants should submit cover letter & resume to hr@reconstructingjudaism.org. Submissions without cover letter will not be considered. No phone calls please. 

 

Location

Wyncote, PA 19095

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