Job

Program Associate - J-PAL North America

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Abdul Latif Jameel Poverty Action Lab, MIT | Cambridge, MA
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Abdul Latif Jameel Poverty Action Lab, MIT


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Published 16 days ago

J-PAL North America, based at the Massachusetts Institute of Technology, seeks a Program Associate to contribute to its mission to reduce poverty by ensuring that policy is informed by scientific evidence. We seek applicants from diverse backgrounds and especially welcome applicants with backgrounds that have been historically underrepresented in the field of economics.

The Program Associate will provide administrative and program support to ensure the effective operation of J-PAL North America’s policy, research and training programs. As a Program Associate, your primary tasks will involve supporting J-PAL North America’s Associate Directors and co-Scientific Director, assisting with the recruitment and onboarding of staff, supporting event planning and coordination activities, maintaining data systems, and supporting the onboarding and engagement of the independent academic researchers in J-PAL’s network. Candidates should have strong verbal and written communication skills and precise attention to detail.

Responsibilities

Administration (50%): Performs complex and diverse administrative duties in support of J-PAL North America’s Associate Directors and co-Scientific Director including, but not limited to, scheduling diverse and complex appointments, meetings, and travel arrangements and providing support on expense management. Attends high-level meetings, takes meeting minutes and develops meeting summaries, tracks action items and follows up with staff to confirm completion and share knowledge gained through meetings. Proofreads documents, drafts correspondence, edits and creates PowerPoint slide decks. Researches and gathers information for more complex projects. Provides event planning support for meetings, convenings and trainings as needed. Provides backup administrative support for the office and Executive Director as needed. Completes other duties as assigned.

Human Resources Administration (30%): Supports the recruitment and onboarding of new staff and interns, including scheduling staff recruitment visits, updating job descriptions, posting and advertising jobs, screening resumes, scheduling interviews, and maintaining recruitment files. Maintains and updates onboarding materials and documentation of processes and procedures. Assists J-PAL North America’s co-Scientific Director in the annual recruitment and hiring of Research Associates and in coordinating the preparation of employee reviews, recommendation letters and other relevant correspondence as needed.

Systems-Building and Maintenance (15%): Assists in the maintenance of organizational systems for effective file storage and knowledge management and supports staff to ensure organizational documents are well organized and named correctly in the shared drive and Salesforce. Directs staff in proper retention and disposal of organizational records. Conducts data entry and clean-up of contact and information management systems through the use of Salesforce and other platforms. Creates new documentation of policies, processes, and work flows as needed.

Onboarding and Engagement of J-PAL’s Network of Researchers (5%): Assists with the preparation of affiliate and special invitee researcher nomination paperwork for review by J-PAL North America’s Scientific Directors and J-PAL’s Executive Committee. Develops and implements process for tracking published papers for affiliate and special invitee researchers. Coordinates with J-PAL Global staff to be sure information about randomized evaluations conducted by affiliate and special invitee researchers is updated and current on the website.

Professional Development

J-PAL North America actively focuses on the professional development of its employees and constantly looks to improve the skills and knowledge of staff at all levels. J-PAL North America supports a culture of learning, with opportunities to attend weekly seminars, engage in small-group discussions with other J-PAL staff, and take classes for credit at MIT or elsewhere with MIT’s generous tuition assistance program.

Benefits

J-PAL North America staff are MIT employees, which means they are eligible for a wide array of institutional benefits. Some of these MIT benefits include comprehensive health insurance, a 401(k) match up to 5% of salary and additional pension-based retirement plan, tuition assistance up to $5,250 per calendar year, commuter benefits (including fully subsidized unlimited MBTA pass), MIT community discountsaccess to MyLifeServices, a generous vacation and sick leave policy, and much more.

Qualifications

Education: You have at least a high school diploma or equivalent. 

Experience: You have 3 years of relevant work experience, which may include experience gained through a combination of full-time work, part-time work and/or internships.

Organization: You have excellent project management skills, the ability to anticipate, plan, prioritize and meet deadlines, manage multiple tasks, manage numerous requests from various parties, and effectively manage a high volume of work.

Communication & Technical Skills: You have strong writing skills and the ability to communicate effectively with a variety of internal and external stakeholders including comfort engaging with senior management. You display exceptional attention to detail and accuracy related to preparation of materials and presentations. You have the ability to analyze, synthesize and present information effectively. You show technically proficiency with learning and using computer applications, including Excel and Salesforce. 

Responsibility and Trust: You are capable of dealing with a broad range of individuals with diplomacy and integrity and display tact and good judgement in handling confidential information.

Motivation: You have a commitment to J-PAL North America’s mission and organizational values, take initiative, and can work collaboratively with colleagues.

J-PAL North America, based at the Massachusetts Institute of Technology, seeks a Program Associate to contribute to its mission to reduce poverty by ensuring that policy is informed by scientific evidence. We seek applicants from diverse…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • High School Diploma Required
  • Entry level

How To Apply

Ready to join a team of collaborative, inclusive, and inquisitive colleagues? Apply now.

This position is not eligible for any type of visa sponsorship.

Submit an application via MIT’s human resources system. Visit http://jobs.mit.edu/external, search for job ID 16762 (Program Associate - J-PAL North America), and complete an application.

In a single PDF uploaded to the resume field, please include:

  • Cover letter addressing:

a. Your interest in poverty alleviation in the North America region, especially in the US and Canada

b. Your qualifications, and how they have prepared you to be effective in the Program Associate role

  • Resume

We will begin reviewing applications on a rolling basis as we receive them. Short-listed applicants will be asked to complete a writing exercise and phone interview. Finalists will be called for an in-person interview.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Ready to join a team of collaborative, inclusive, and inquisitive colleagues? Apply now.

This position is not eligible for any type of visa sponsorship.

Submit an application via MIT…

Location

400 Main Street, Cambridge, MA 02142
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