Coordinator of Fleet and Safety, Fulltime Days

Posted by
Pine Street Inn
Boston, MA
Published 2 days ago

SCHEDULE: 40 hours, Monday - Friday, 7:00 a.m. to 3:30 p.m. However, this position will require appropriate level of presence for 24/7 fleet operations and must be able to respond to service-related calls during non-work hours

PAY: $50,000 - $55,000


The Coordinator of Fleet and Safety is a diverse position within the Operations division of Pine Street Inn. Operations encompass the following departments: Facilities and Capital Planning, Food Services, Safety & Emergency Management, Fleet Management, Security, Workforce Development and Shelter Operations.

The Coordinator of Fleet and Safety will support all Pine Street Inn teams with fleet vehicle support, safety related tasks, Continuity of operations and infection control protocols and processes.

Additionally, the Coordinator of Fleet and Safety will manage Pine Street Inn’s Fleet assets, driver administration and authorization, ensure strict adherence to the vehicle safety policy, manage preventative maintenance and manage and report on operating costs. Responsibilities include supporting Finance with insurance and claims management, fuel management, vehicle registration, and vehicle maintenance.



  • Valid driver’s license
  • Meets qualifications to become an authorized PSI driver
  • Bachelor’s degree or equivalent related experience with fleet management and or safety 


  •  Strong planning and organizational skills; superior interpersonal, verbal and written skills
  •  Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new software (e.g., Geotab, Enterprise, Building Engines)
  •  Experience in and ability to maintain confidential records and information
  •  Can prioritize tasks and meet deadlines in a fast-paced environment
  •  Experience working in a team-oriented environment
  •  Proven ability to lead change and implement new processes
  •  Experience in basic vehicle preventative maintenance
  •  Detail focused and impeccable record keeping
  •  Experience in developing and presenting varied safety and fleet training
  •  Basic knowledge of OSHA workplace safety regulations
  •  Ability to conduct thorough risk assessments and implementing mitigation practices 


  • Ability to climb stairs and access all areas of all buildings
  • Ability to lift 30 lbs. infrequently
  • Ability to stand for long periods of time
  • Ability to sit at a desk and computer terminal for occasional extensive periods of time
  • Ability to visit other locations within and outside the organization on short notice
  • Ability to drive all of PSI’s vehicles, and ability to administer instruction to PSI drivers in the operation of PSI vehicles as well as to provide in-person remedial training and road testing
  • Various working environments to include: office, outdoors, tenant buildings, outdoor areas adjacent to and abutting PSI facilities, and emergency shelters
  • Moderate noise level, dust, variable weather
  • Must have reliable transportation as this position requires regular travel to other agency locations
  • Must be able to work non-standard hours if required 


  • Ability to work independently
  • Analyzing data and information: Analyzes and synthesizes information to understand issues, identify options, and support sound decision making. Demonstrates curiosity, digging for information below the surface. Gets more complete and accurate information by checking multiple sources.
  • Experienced in critical thinking and problem-solving. Integrates information from diverse sources, often involving large amounts of information. Thinks several steps ahead in deciding on best course of action, anticipating likely outcomes. Able to partner with multiple groups to formulate/implement strategies.
  • Demonstrated integrity, flexibility, professional judgment, and collaborative approach to work. Works in a conscientious and consistent manner. Demonstrates concern for thoroughness and accuracy.
  • Seeks opportunities for internal and external trainings in support of meeting this role’s competencies and to support the goals of the Fleet and Safety Department
  • Seeks and uses supervision for personal and professional growth and reflection


  • Ability to complete basic vehicle maintenance such as changing a wiper blade or light bulb
  • Experience reading and interpreting data. Ability to develop, analyze and measure alternative process and financial scenarios for program operations
  • Familiarity with risk management and safety processes for a medium-sized vehicle fleet
  • Experience in analyzing and mitigating organizational workplace safety risks
  • Familiarity with continuity of operations and emergency management planning, training and implementation
  • Experience conducting safety incident investigations and ability to conduct root cause analysis



  • Independently and proactively identify organizational inefficiencies. Develop solutions in line with the strategic plan and operational priorities
  • Ensure PSI maintains an effective fleet management program to ensure safety of all PSI staff, clients and property. Coordinate with Human Resources, program managers, PSI staff, and other stakeholders as necessary
  • Oversee the fleet management program, which includes successful use of latest technologies, safety methods, fuel purchases, scorecard reporting and benchmarking
  • Ability to initiate new vendor business opportunities while building existing relationships Partner with both PSI internal partners and outside agencies to coordinate scheduling Covid-19 testing, results and maintain accurate records of all testing figures 


  • Maintain all AED, Sharps, Narcan and other safety items for the organization, including procurement, replenishment, usage reporting and inventory and expiration management
  • Support the Director of Safety and Emergency Management on Workplace Safety initiatives across the organization
  • Provide regular communications to all partners in regarding maintaining and enhancing fleet operations
  • Create and maintain reports further to auditing and ensuring adherence to program, budget, and other goals of the department
  • Model and implement PSI policies and procedures, including all health and safety procedures, and suggest communications and process improvements to ensure workplace health and safety 

Business Perspective

  • Assumes personal responsibility for specific, straightforward components of larger projects. Takes personal responsibility, with guidance, for small, straightforward projects, involving coordination with others. After implementation, evaluates the effectiveness and efficiency of solutions
  • Performs research and data analysis for Fleet and Safety, and makes recommendations for next steps/action upon results
  • In consultation with the Director of Safety & Emergency Management, make and implement recommendations for policy or process changes in support of furthering the goals of the Fleet and Safety department
  • Supports PSI’s emergency management and continuity of operations planning
  • Maintains PSI’s five-year vehicle allocation plan
  • Proactively investigates new fleet management opportunities to ensure the fleet meets the requirements of PSI while providing reduced operational costs, suggesting and implementing changes as appropriate
  • Performs other additional assignments or projects as requested

Apply At:Pine Street Inn | Careers

SCHEDULE: 40 hours, Monday - Friday, 7:00 a.m. to 3:30 p.m. However, this position will require appropriate level of presence for 24/7 fleet operations and must be able to respond to service-related calls during non-work hours

PAY: $50,000 - $55,000


Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level


$50,000 - $55,000


434 Harrison Avenue, Boston, MA 02118, United States

How to Apply

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