Director of Operations

Job Type

Full Time

Published

07/09/2018

Application Deadline

07/31/2018

Address

2055 El Cajon Blvd.
San Diego
CA
92104
United States

Description

The Epilepsy Foundation of San Diego County (EFSDC)

DIRECTOR OF OPERATIONS

 

TRANSFORM AND SAVE LIVES

 

TEAM WORK - GREAT ENVIRONMENT -  PURPOSE  -  FUN

 

OPERATIONS DIRECTOR

Job Description

 

Responsible for providing direction and day-to-day management overseeing the coordination, administration, and reporting of all aspects of ongoing programs and development including planning, organizing and staffing. The position assists the Executive Director by taking a broad view of the organizational structure and oversees the organization in the absence of the Executive Director.

 

-Oversee the programs and development activities in accordance with the mission

 and goals of the organization.

 

-Develop new initiatives to support the strategic direction of the organization.

 

-Develop and implement long-term goals and objectives to achieve the successful

 outcome of programs and fundraising.

 

-In consultation with the Executive Director, recruit, interview & select well-

 qualified staff.

 

-Implement the human resources policies, procedures and practices of the

 organization.

 

Primary Duties & Responsibilities - The Staff perform a wide range of duties including:

 

Planning

·        Plan the delivery of programs and special event activities.

·        Development and implementation of new initiatives according to work plan.

·        Develop annual program and special event budgets.

·        Develop a program evaluation framework to assess the strengths of each program and identify areas for improvement.

·        Evaluate special events, set targets and implement strategies for growth.

·        Work with staff to develop program funding proposals and reports.

·        Identify potential funding sources for events and draft solicitations.

 

Organizing- Programs

·        Ensure that program activities operate within the policies and procedures of the organization.

·        Utilize forms and records to document program activities.

·        Oversee the collection and maintenance of client records for statistical purposes according to the confidentiality/privacy policy of the organization.

 

Organizing- Overall

·        Manage project and ensure activities operate within budget and exceed financial targets.

·        Engage outside volunteers to support communication and financial goals.

·        Ensure that personnel files for the program are properly maintained and kept confidential.

·        Engage volunteers for appropriate activities using established volunteer management practices.

 

Leading

·        Ensure that all staff members receive orientation and appropriate training in accordance with organizational standards.

·        Supervise staff by providing direction, input and feedback.

·        Communicate with clients and other stakeholders to gain community support for the Foundation’s programs and solicit input for program improvement.

·        Coordinate the delivery of services among different program activities to increase effectiveness and efficiency.

 

Control the Programs

·        Write reports on the programs for management and for funders.

·        Communicate with funders as outlined in funding agreements.

·        Ensure that programs operate within approved budgets.

·        Monitor and approve all budgeted program expenditures.

·        Identify and evaluate the risks associated with program activities and take appropriate action to control the risks.

·        Monitor program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework.

·        Report evaluation findings to the Executive Director and recommend changes to enhance the program as appropriate.

 

Professional Advisory Board (PAB)

·        Oversee or assign staff member who will facilitate all activities of the PAB including meetings, elections, and speaking opportunities, and communications. 

 

IT Coordinator

·        Responsible for installing and configuring Foundation’s technology systems.

·        Diagnose and solve hardware/software and system faults.

·        Identify information system enhancements that improve service and support the Foundation’s future needs.

 

Development and Communication

·        Plan, maintain and implement development activities to ensure fundraising objectives are achieved. 

·        Secure new funds from diverse sources, including individuals, businesses, government and private foundations.

·        Integrate communication and development activities throughout foundation activities.

·        Coordinate special events, major gifts, annual campaign and planned giving.

·        Cultivate and maintain relationships with donors and funders, including individuals, businesses, government and private foundations.

·        Oversee development functions including grant writing and proposal follow-ups

·        Employ diverse fundraising strategies including Annual Fundraising Gala, Board campaigns, donor cultivation and social media.

 

 

Personal Characteristics

 

Lead: Positively influence others to achieve results that are in the best interest of the organization.

 

Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.

 

Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

 

Focus on Client Needs: Anticipate, understand and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.

 

Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness.

 

Make Decisions: Assess situations to determine the importance, urgency and risks and make clear decisions which are timely and in the best interests of the organization.

 

Plan: Determine strategies to move the organization forward, set goals, create and implement action plans and evaluate the process and results.

 

Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Benefits

None

Level of Language Proficiency

None

Professional Level

None specified

Minimum Education Required

No requirement


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