Job

Office Administrator and Financial Analyst

Posted by
The Rockefeller University | New York, NY
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The Rockefeller University


New
|
Published 14 days ago

Start Date

July 1, 2019

Application Deadline

June 30, 2019


The Rockefeller University is the world’s leading biomedical research University. Our groundbreaking discoveries in basic and clinical research are transforming medicine. We share a singular commitment to advancing science for the benefit of humanity. Our collaborative culture drives each of us to achieve a higher level, fueling the breakthroughs for which we are known.  

We seek an Office Administrator and Financial Analyst to support our Vice President of Finance and the Assistant Director of Budget and Office Administration.

The Position

Reporting jointly to the Vice President of Finance and the Assistant Director of Budget and Office Administration, the Office Administrator & Financial Analyst, will provide administrative support to the VP, assist with the annual budget process, provide support for the Finance Board Committees, prepare and track various financial analytics, and provide operational support to the Finance Office. 

Responsibilities include: 

·        Coordinating the VP's calendar, preparing related expense reports, answering phones, sorting mail

·        Working with the Director of Financial Information Systems to maintain the office-wide document retention protocol and related electronic filing system

·        Assisting in facilitating the University's budget process, including preparing laboratory budget meeting materials, scheduling annual budget meetings for each Head of Lab and Administrative Department Head, and providing technical assistance to laboratories as needed with regard to budget models

·        Providing ongoing budget tracking metrics

·        Providing logistical support in coordinating Board Committee meetings, including scheduling, material preparation and mailings, and arranging meeting logistics.

·        Preparing and tracking various financial analytics, including debt service payments, tax compliance, sponsored research reporting, and private use monitoring

·        Assisting the VP of Finance with the maintenance of the University’s mortgage files

·        Facilitating office procurement activities including all equipment and office supplies, managing and monitoring service contracts for the department, and coordinating Finance Office staff development activities and other celebrations

·        Monitoring and recording staff vacation and sick leave

·        Providing ongoing support as requested to the Assistant Vice President, Budget and Treasurer and the Office of the Controller

Qualifications

·        A Bachelor's degree

·        Prior administrative experience supporting executive management

·        Proficiency with the Microsoft Office Suite, as well as financial/analytical experience

·        Strong organizational and communication (written and oral) skills, the ability to multi-task effectively, and a professional demeanor


The Rockefeller University is the world’s leading biomedical research University. Our groundbreaking discoveries in basic and clinical research are transforming medicine. We share a singular commitment to advancing science for the…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

Rockefeller University provides a robust, comprehensive benefits plan for all of our full-time and part-time employees. We strive to support our employees in their work and their life, offering great benefits, perks, and valuable resources for each employee and their family.

Rockefeller University provides a robust, comprehensive benefits plan for all of our full-time and part-time employees. We strive to support our employees in their work and…

How To Apply

We offer an excellent benefits package, a competitive salary, and a collaborative working environment.

To apply for this position, please make sure to upload your resume and a cover letter.

The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans

We offer an excellent benefits package, a competitive salary, and a collaborative working environment.

To apply for this position, please make sure to upload your resume and a cover…

Location

1230 York Avenue, New York, NY 10065
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