Grants Administrator

Posted by
Abell Foundation, Inc.
Baltimore, MD
Published 13 days ago

The Abell Foundation is the largest private foundation to focus on improving the quality of life for underserved populations exclusively in Baltimore City and Maryland. The Foundation provides grants and program-related investments (PRIs) in seven program areas: Education, Workforce Development, Health and Human Services, Community Development, Criminal Justice and Addiction, Environment, and the Arts. Abell also produces research on topics of interest to Baltimore City, and directly invests in early-stage companies based in Baltimore that offer significant social and economic benefits.  

The Grants Administrator is the operational hub of the Foundation’s work in supporting innovative nonprofit organizations throughout Baltimore and ensures the efficient and timely flow of information and communication between the Foundation and our community partners (applicants/grantees). Requiring attention to detail, independent analysis, and organizational knowledge, the Grants Administrator conducts the Foundation’s grants process so that all applications, payments, and reporting requirements are managed accurately and professionally.  This position provides a unique opportunity to understand the breadth of the local nonprofit sector, including proposed solutions and compelling approaches underway to create a more positive and equitable Baltimore City.

The Abell Foundation believes in the strength of diversity and is an equal opportunity employer.

Duties and Responsibilities

Grants Administration (80%):

  • Manage the complete grant cycle (from application to final reporting) using Blackbaud grants management software, including input of proposals, interim and post reporting, and tracking of grantee compliance with Foundation and regulatory requirements;
  • Ensure the accuracy and integrity of information recorded and maintained in the grants database;
  • Create and maintain grant and other paper files that meet legal, auditing and foundation requirements;
  • Prepare grant decision letters and payment letters;
  • Schedule reporting requirements and payments for grants;
  • Create and maintain correspondence templates;
  • Respond to questions from applicants and grantees regarding online applications and reports in a timely, accurate and professional manner;
  • Prepare materials for Board review at Abell’s five annual board meetings;
  • Reconcile grants awarded and paid in Blackbaud to the Foundation’s accounting records;
  • Participate in program, office operations and ad hoc teams and meetings across the organization to support overall Foundation effectiveness;
  • Work with program and finance teams to refine and implement effective workflow processes and procedures, including but not limited to maintaining a grants management manual;
  • Design, generate and compile regular and special reports based on grant history as needed;
  • Support work aimed at generating grantee/applicant feedback to help inform grantmaking;
  • Provide backup administrative support to Office Manager

Communications (20%)       

  • Update the Foundation website and social media accounts as needed to accurately and effectively convey grant, research, and investment-related content;
  • Collaborate with an ad hoc team on the design and implementation of a new website;
  • Together with the Office Manager and Executive Secretary, manage the Foundation’s contact lists for email and print to ensure accurate segmentation and timely communications

Preferred Qualifications/Experience    

  • Minimum of 3 years of experience in an office environment     
  • High level of technological proficiency in use of databases and information system    
  • Strong organizational skills and attention to detail       
  • Strong writing/editing and verbal communication skills 
  • Ability to work independently, efficiently, and with proven success at multi-tasking and responding to requests in a timely, accurate manner    
  • Ability to work under pressure and meet deadlines
  • A team player who can collaborate effectively with colleagues representing a broad range of working styles  
  • Proficiency in Word and Excel required; familiarity with Wordpress and BlackBaud preferred
  • Knowledge of Baltimore City preferred
  • Professionalism and cultural competence in working with individuals from diverse racial, ethnic, educational and socio-economic backgrounds 
  • Commitment to the Foundation’s mission and demonstrated interest in the Foundation’s work

The Abell Foundation is the largest private foundation to focus on improving the quality of life for underserved populations exclusively in Baltimore City and Maryland. The Foundation provides grants and program-related investments…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 4, 2021
  • Application Deadline
    September 17, 2021
  • Education
    High School Diploma Required
  • Professional Level


Excellent benefits

Excellent benefits


111 S Calvert St, Baltimore, MD 21202, USA

Apply to This Job


Interested candidates should submit a resume and a cover letter including a summary of relevant work experience and a statement of particular interest in this position. We are an equal opportunity employer; all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Review of applications will begin immediately and continue until the position is filled.

No phone calls, please. Thank you.

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