MCASA is Maryland’s sexual assault coalition and includes the State’s certified rape crisis centers and other organizations and individuals concerned with ending sexual violence. MCASA includes a legal division, SALI (the Sexual Assault Legal Institute), and a Program Division which includes training, technical assistance, and prevention designed to respond to and end sexual violence in the state of Maryland. MCASA’s Grants & Data Specialist is part of a two-person team providing the operational support that helps MCASA help sexual assault survivors. The Grants & Data Specialist supports grants management and coordination, assists with bookkeeping, and coordinates data management for the agency. They work closely with all senior staff. This is a full-time position that reports directly to MCASA’s Finance & Operations Manager.
Note: MCASA staff is currently working remotely due to the COVID19 restrictions. Staff generally must be available for meetings with partners, hearings, or events in the State of Maryland as necessary and if safe. Staff will return to work on-site in Silver Spring at some point in the future and may currently work in the office subject to social distancing, PPE, and occupancy restrictions.
Salary Range: Mid 40’s DOE
Responsibilities and Duties
- Ensure compliance with grant objectives, goals, collection of data and reporting requirements, including by creating schedules and setting deadlines for staff responsible for writing reports.
- Help prepare grant reports by supporting direct services staff. Assist with consistent presentation of information, including data and performance measures. Identify changes in funder requirements and help ensure staff response.
- File reports with state, federal, and private entities using online grants management systems.
- Assist with development of grant applications, including reviewing grant solicitations as directed, gathering components, ensuring all required information is addressed. File and track completed applications.
- Manage data needed for grant reports, grant applications, or other reasons. Problem solve with staff to ensure efficient and consistent data collection. Compile information on trainings and meetings attended and provided by all staff. Work with the Legal Server database compiling and analyzing case-related data for the Sexual Assault Legal Institute.
- Coordinate activities and internal communications regarding grants management between MCASA’s two Divisions: the Sexual Assault Legal Institute and the Program Division. Prevent duplication of efforts and identify areas of mutual support.
- Provide support to the Finance and Operations Manager.
- Assist in the reporting of timesheet data to payroll vendor and recording of payroll into Quickbooks. Respond to staff queries regarding timesheets, payroll, and expense reports.
- Assist in the verification and paying of bills, allocating as appropriate to grants.
- Assist in the entry of accounting information into QuickBooks as necessary including budgets and vendor/employee information.
- Assist in the recording of credit card payments received.
- Assist in the preparing and depositing of checks received.
- Assist in the reconciling of debits and deposits with monthly bank statements.
- Problem solve with colleagues to identify the best approach to grant reporting requirements and other administrative issues, balancing data needed with limited staff time and resources.
- Prepare quarterly reports for the Executive Director.
- Prioritize and fulfill responsibilities in accordance with available funding and grant requirements.
- Commitment to complying with PPE recommendations including wearing a mask, social distancing, and sanitation. Flexibility to work off-site or on-site.
- Such other duties as assigned by Executive Director & Counsel or Finance & Operations Manager
- Commitment to ending sexual violence.
- Bachelor’s Degree in non-profit management, business, accounting, English, or other discipline requiring both writing and working with numbers. Substantial experience coupled with Associate’s Degree may provide equivalent.
- Attention to detail and problem solving important. Comfortable working with numbers and drafting written materials.
- Strong verbal and written communications skills. Ability to communicate in person, by phone, via email, and in writing required. Ability to communicate with other professionals in a variety of disciplines (law, public health, education, etc.)
- Knowledge of Microsoft office applications.
- Knowledge of Quickbooks.
- Familiarity with or ability to learn LegalServer, and various grant management systems required by government and private funders.
- Ability to work meet tight deadlines and work under pressure.
- Access to a car and valid driver’s license; this position requires occasional travel within Maryland. Out of state travel may be required to attend national trainings.
- Ability to work remotely (equipment is provided by agency). Ability to work in office in Silver Spring Maryland when public health recommendations permit.
- Fluent in English.