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Administrative Assistant- Communication

Posted by
32BJ SEIU
|
New York, NY

With 175,000 members SEIU 32BJ is the largest union representing property service workers in the country. 32BJ is growing quickly by organizing workers who are fighting for a living wage, respect, and a voice in their future. At the forefront of the fight for economic justice in eleven states and the District of Columbia, 32BJ works to improve the lives of low-wage workers and their communities

32BJ is seeking a conscientious and proactive administrative assistant to support the work of the communications department, which manages media relations, social media and member communications for contract campaigns, organizing drives and legislative and political campaigns. This position is based at union headquarters in New York City.

The Administrative Assistant plays a key role in facilitating daily functions of the department by providing support and serving as a liaison to other department and vendors. This person should be a team player who understands and supports the mission of the union and is interested in being part of the organization raising the profile of our campaigns, amplifying worker voices, and building internal and external awareness and support of worker issues. In accordance with our current Covid safety protocols, this position will work remotely for now, but will begin to work out of our Manhattan office as those protocols change.

Responsibilities include:

·        Curate daily press clips and campaign clip lists for analysis and archive 32BJ SEIU press clips;

·        Curate and edit the weekly staff-wide email summarizing the week’s events;

·        Manage the 32BJ SEIU photo archive;

·        Work with vendors to set up trainings and trouble shoot issues that arise for communications staff;

·        Provide other back up and support to communications staff, including making press calls, sending press releases, staffing union events, sending texts and emails, and translating materials;

·        Manage online subscriptions for the communications department as well as print subscriptions to New York and regional offices;

·        Serve as the liaison to Human Resources for the communications department and assist in tracking absences and new hire set ups;

·        Manage and maintain 32BJ SEIU member screens;

·        Manage vendor lists and payments for the communications department and ensure all payments are attributed to the correct department, budget account and campaign code;

·        Provide other administrative support such as organizing monthly American Express expense reports, assist in setting up meetings, organize and replenish office supplies, manage and organize office shipping and mail.

Qualifications:

·        Two to three years of experience in administrative support work, preferably in labor, politics or advocacy organizations;

·        Strong writer, able to communicate clearly, diplomatically and without errors;

·        Commitment to social and economic justice, especially work with union members, low-wage and immigrant communities;

·        Ability to work independently, handle multiple projects and meet deadlines, while maintaining a calm and level-headed demeanor;

·        Positive, proactive attitude and approach to the work; detail-oriented and conscientious;

·        Proficient computer, database, phone system and other technological skills covering a variety of office equipment;

·        Demonstrated resourcefulness and flexibility in approach to project assignments and planning;

·        Sense of humor and spirit of camaraderie a strong plus;

·        Strong preference for candidates able to write and speak Spanish comfortably.

With 175,000 members SEIU 32BJ is the largest union representing property service workers in the country. 32BJ is growing quickly by organizing workers who are fighting for a living wage, respect, and a voice in their future. At the forefront…

Details at a glance

  • On-site Location
  • Full Time Schedule

Benefits

We offer a competitive salary based upon experience. A generous benefits package includes employer-paid health, dental and vision plans for employees and their qualified dependents, and a 401k plan.

We offer a competitive salary based upon experience. A generous benefits package includes employer-paid health, dental and vision plans for employees and their qualified…

Location

New York, NY

How to Apply

Qualified candidates can send a resume and letter of interest to Human Resources at HR@seiu32bj.org with “Administrative Assistant “in the subject line.

32BJ SEIU is an equal opportunity employer; women and people of color strongly encouraged to apply.  

Qualified candidates can send a resume and letter of interest to Human Resources at HR@seiu32bj.org with “Administrative Assistant “in the subject line.

32BJ SEIU is an equal…

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