Program Operations Data Analyst

Job Type

Full Time




290 Summer Street
United States


****Partial remote work is a possibility for this role

Position Summary/ Objective

Serving as the point person linking IFAW’s Programs and International Operations team with IFAW’s Finance Department, the Program Operations Data Analyst is responsible for providing budget management guidance to Program, Country and Regional Directors to facilitate achievement of program and country office objectives. The Program Operations and Data Analyst plays a key oversight role and supports the Program Operations Manager and Deputy Vice Presidents (DVPs) for Animal Rescue, Conservation and International Operations through provision of financial perspectives and analysis to inform program and business strategic decisions. The Program Operations Data Analyst also supports the Program Manager – Planning, Monitoring & Evaluation in gathering and organizing Programs’ quarterly and annual monitoring and evaluation reporting.

Role and Responsibilities

  • Accountable for providing accurate and timely top-level analysis of program and country-office spending to the Program Operations Manager and DVPs

  • Responsible for financial coordination activities including:
  • In conjunction with the Program Operations Manager, organizing, implementing, and analyzing monthly budget variance meetings with Program Directors and feeding back results to all relevant stakeholders in a timely manner;
  • Coordinating Programs’ contribution to the Finance Department’s quarterly reporting needs, including synthesizing budget variances per Program and providing top level illustrative narratives for Board reporting;
  • Facilitating IFAW’s annual budget allocation process for Programs and International Operations, working closely with the Program Operations Manager; Program, Country and Regional Directors; and Program DVPs;
  • Maintaining budget and work plan files on Connect, IFAW’s internal file sharing system;
  • Providing technical assistance for Program staff using budget work plans and Connect for budgeting purposes;
  • Consulting with Development and Finance Departments to determine appropriate coding of incoming restricted funding received by IFAW;
  • Coordinating Program budget transfers and expense reallocations with the Finance Grant and Budget Analyst and the General Accounting Manager;
  • Updating the Delegation of Authority (DOA) list prior to the beginning of each fiscal year.

  • Responsible for planning, monitoring and evaluation activities including:
  • Supporting the gathering and organizing of Programs’ quarterly and annual monitoring and evaluation reporting;
  • Triaging incoming questions and requests related to planning, monitoring and evaluation;
  • Assisting in basic data organization and analysis as needed on a quarterly basis.

  • Responsible for other activities supporting the Programs and International Operations team, including:
  • Provide in-depth financial review of issues, as requested;
  • Collaborate to identify and implement process improvements;
  • Establish and maintain files and records for the department.

Qualifications and Education Requirements

  • Bachelor’s Degree preferred
  • Superior organizational and project management skills including ability to work independently, creatively, and as a problem solver.
  • Detail-oriented approach to work.
  • Strong understanding of financial management and processes.
  • Strong leadership by way of influence rather than direct authority.
  • Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
  • Excellent interpersonal skills and teamwork principles. 
  • Intermediate to advanced experience with Microsoft Excel required.
  • Ability to communicate effectively with senior level management, both internal and external, and to collaborate professionally with co-workers as well as with colleagues from diverse social and cultural backgrounds.
  • Ability to handle confidential matters with absolute discretion.
  • Flexibility required; able to work flexible work hours, as needed, to accommodate staff working outside of the US. Ability and willingness to work overtime and travel internationally if occasionally required.
  • Experience in monitoring and evaluation preferred, but not required.
  • Experience with Oracle financial software a plus, but not required.
  • Quantitative research and analysis skills and experience.
  • Passion for animal welfare and conservation issues preferred.

Professional Level


Minimum Education Required

No requirement

How To Apply

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