39 Drumm Street
The American Civil Liberties Union of Northern California (ACLU-NC) seeks a passionate, motivated, organized, and capable Policy Assistant to join our Legal-Policy Department. The position will manage a wide range of support activities for ACLU-NC’s legal and policy work. The position will be based in our San Francisco office and supports three Policy Directors. The position reports to the Legal-Policy Department Manager & Attorney.
You are a self-starter who thrives in a busy, bustling environment with the ability to easily balance multiple projects coming at you at once while staying focused on the details that matter. You work well under pressure and are professional at all times with strong oral and written communication skills. You are comfortable in a support role, ask the right questions and take initiative in completing tasks. You treat every person with whom you work with dignity and respect and actively work to foster an equitable and inclusive experience for staff and other partners in your work.
You are a key member of the Legal-Policy Support Team who are at the heart of our cutting-edge legal and policy program work. You are responsible for providing administrative and program support to staff working on legal and policy campaigns and community engagement efforts. You will assist in a range of diverse projects and assignments related to the day-to-day operations of the department and local and statewide legal-policy projects.
About the Organization
The ACLU-NC is an affiliate of a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state. Our mission is to ensure that Constitutional rights don’t just exist on paper, but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. We are the resistance. Join us.
Duties and Responsibilities
- Providing meeting and logistical support, including scheduling video and/or conference calls, calling individuals to attend meetings, meeting set-up, arranging catering, occasional note taking, etc.;
- Preparing and maintaining documents for tracking legislation and/or media coverage;
- Tracking Public Records Act or Freedom of Information Act requests and responses, and where necessary, following up to ensure complete responses and assisting with review of responses;
- Formatting documents such as letters and reports, and assisting in the creation of PowerPoint or other presentations;
- Maintaining email listservs for coalition work;
- Mailing and photocopying of bulk materials (e.g., large jobs, not single items)
- Preparing expense reports, reconciling credit card statements at the end of each month, and making travel arrangements; and,
- Other tasks and duties as assigned.
- Two years of experience working in a dynamic office environment;
- Extremely strong project and time management skills, including demonstrated capacity to manage and prioritize competing projects and complete assignments under deadlines;
- High level of organization, attention to detail, and follow-through;
- Excellent judgment, dependable, punctual, and able to maintain a high level of confidentiality;
- Advanced proficiency with Microsoft Word, Outlook, Adobe Acrobat, PowerPoint and other Office programs, including facility with mail merge, spreadsheets, tables, and charts;
- Demonstrated experience and effectiveness in coordinating and organizing logistics, travel arrangements, meetings, events, and trainings;
- Strong verbal and written communication skills, including excellent interpersonal skills; and,
- Solution-oriented approach, including the ability to work independently and on a team, and demonstrated willingness to take initiative while juggling several priorities all with personal enthusiasm, optimism, and a sense of humor.
- Experience and interest in the legal, policy, or advocacy field, especially civil liberties, civil rights or other public interest advocacy work.
Competitive salary is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match.
Minimum Education Required