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Executive Assistant - Upper East Side

Posted by
Asphalt Green, Inc.
|
New York, NY
New
|
Published 5 days ago

Are you tired of Zoom meetings? Are you ready to return to an office setting and look forward to spending time with co-workers?

Asphalt Green is a non-profit organization with two locations - the Upper East Side and Battery Park City in lower Manhattan and 300+ employees. We are looking to hire an experienced (5+ years of administrative work history) Executive Assistant who will work with our Executive Director and provide limited support to the COO and CFO. This is a unique opportunity to work with the leadership of a highly successful non profit focused on sports and fitness with strong community programs designed to get New Yorkers of all ages moving! We offer programs, classes, competitive teams and camps for adults and children. See www.asphaltgreen.org for more information on us.  

NOTE: This position is on-site at our Upper East Side location. If you want to work remotely, this is NOT the job for you.

There will be daily interaction with the senior management team, neighbors, local politicians, Parks, Sanitation, Board Members, parents and members. An ability to establish a connection with callers, manage the outcomes, plus emails and texts will be essential for success in this forward-facing role. Candidates must have current computer skills (Zoom, Teams, Doodle Poll, Pingboard and MicroSoft Office Suite including advanced Excel) along with strong organizational abilities. Responsibilities include but are not limited to the following: 

Executive Support

·       Manage the ED’s calendars, scheduling internal and external meetings. Assist with meeting prep work, as needed

·       Coordination of internal and external meetings while acting as office “gatekeeper” organizing scheduled/unscheduled visitors and callers including staff, parents and members

·       Organize internal management team meetings using Zoom and Teams

·       Reconcile expense reports. Maintain and track expense detail

·       Maintain all contact lists

·      Provide limited support to the CFO and COO.

Personal Support

·       Track ED’s benefits usage including healthcare and flexible spending benefits

·       Confirm personal appointments and plans

Community Advisory Group (CAG)

·       Working with outside consultant, to plan and organize meetings and agendas

·       Email meeting notices to all CAG and non-CAG members (approximately 5 meetings per year not including sub-committees)

·       Handle distribution of meeting agenda, minutes, etc.  

The salary is $70,000. This is a firm number with no room for negotiation.

Are you tired of Zoom meetings? Are you ready to return to an office setting and look forward to spending time with co-workers?

Asphalt Green is a non-profit organization with two locations - the Upper East Side and Battery Park City in lower…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    July 5, 2021
  • Application Deadline
    June 30, 2021
  • Education
    4-Year Degree Required

Salary

$70,000 - $70,000

Benefits

We offer excellent benefits including medical, dental and vision along with a 403b plan. All employee use the facilities at no cost so there is no need for a health club membership.

We offer excellent benefits including medical, dental and vision along with a 403b plan. All employee use the facilities at no cost so there is no need for a health club membership.

Location

On-site
1750 York Ave, New York, NY 10128, USA

How to Apply

A cover letter and/or writing sample is appreciated.

A cover letter and/or writing sample is appreciated.

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