Office Associate

Job Type

Full Time

Salary

Details: The salary will be in accordance with the ACLU salary scale.

Published

08/08/2018

Start Date

09/26/2018

Application Deadline

09/12/2018

Address

150 North Michigan Avenue, Suite 600
Chicago
IL
60601-1287
United States

Description

The ACLU of Illinois is seeking a full-time Office Associate, a newly-created position, to manage office logistics for our growing staff. The ideal candidate is a highly-organized problem solver, able to take over a variety of administrative projects and independently manage them to completion – including coordinating technology upgrades with I.T. consultants, arranging meetings between busy staff members, researching vendors and reviewing contracts for new office appliances, and more. They will use excellent organizational and customer service skills to be the primary point of contact for administrative needs of staff members, and will coordinate solutions to those needs. This position is an opportunity to serve as the backbone of this organization’s efforts to protect civil rights and liberties at one of the most crucial periods in its existence.


About the ACLU of Illinois


The American Civil Liberties Union (ACLU) is a non-partisan, non-profit organization dedicated to protecting and extending freedom and liberty to all within the United States. With a membership of more than 1.75 million nationwide, the ACLU works in all 50 states, Puerto Rico, and Washington, D.C. to accomplish its goals through litigating, lobbying, and educating the public on a broad array of issues affecting our rights. The Illinois affiliate of the ACLU has been the principal protector of constitutional liberties in the state since 1929.


Job responsibilities

 

The Office Associate reports to the Associate Director, and is responsible for the following:

 

·        Functioning as point of contact for the administrative needs of staff members, and, with the help of the Associate Director, coordinating with administrative colleagues to resolve these needs.

·        Owning a variety of one-off administrative projects and completing them at a high level of excellence.

·        Tracking I.T. needs of staff members, and coordinating with I.T. consultants to resolve them.

·        Managing issues, including maintenance and repairs, with vendors for services including: building services, the office security system, the phone system, printers, and more.

·        Creating orientations, trainings, and training documents for staff members about office systems and amenities.

·        Managing catering of board and staff events, and occasionally assisting with meeting set-up, RSVPs, meeting minutes, and travel arrangements.

·        Providing logistical support to the Director of Strategic Engagement, including assisting with events and supporting the Next Generation Giving Society and its board.

·        Orienting new staff members and tracking staff lists and logistics, with minor human resources functions under the supervision of the Associate Director.


Qualifications


The ideal candidate will be:


·        Self-motivated: eager to tackle new challenges and get involved with new projects, big and small.

·        A problem-solver: uses independent judgement to research, evaluate, and apply solutions—your manager will always be happy to lend an ear, but in our work, we don’t have time to hold your hand!

·        Highly organized: able to track multiple projects at different stages of completion; can prioritize the most urgent and important tasks, without dropping the ball on the rest.

·        A great listener and communicator: able to accurately take in and relay information to others, verbally and in writing; customer service oriented.

·        Positive and flexible: strikes a positive tone and pushes work forward through obstacles, adapting quickly as things change—which they inevitably will.


Prior administrative experience is a plus, but is not required.

Benefits

Excellent benefits include four weeks paid vacation after first year; 100% employer-paid medical, vision, and dental insurance for staff and eligible dependents; a 403(b) retirement benefits plan with employer match; life insurance; and long-term disability insurance.

Professional Level

None specified

Minimum Education Required

High School

How To Apply

jobs@aclu-il.org
http://aclu-il.org

Applicants should send a resume and letter of interest to jobs@aclu-il.org and use the subject line: “Office Associate.” Applications will be accepted until the position is filled.

The ACLU of Illinois is an equal opportunity employer. We value a diverse workforce and encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, criminal record, or veteran status.


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