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Part-Time Administrative Coordinator

Posted by
GirlVentures
|
Oakland, CA

GirlVentures


New
|
Published 7 days ago

December 15, 2020
December 6, 2020
This is an hourly position with a pay range of $21-23/hour DOE

The Administrative Coordinator will be responsible for administrative and data entry tasks in support of GirlVentures’ operations and programs. Reporting to the Program and Operations Director, this position's primary responsibility is ensuring smooth administrative support to the GirlVentures staff and bookkeeper. This is an exciting opportunity to join a dynamic and growing organization working at the forefront of inclusive girls’ leadership programming and outdoor education.

GirlVentures inspires girls and gender expansive youth to lead positive change in their communities and to protect the natural world. Our outdoor adventure and social-emotional learning programs build confidence, empathy, and resilience in the next generation of social and environmental justice leaders.

This is a non-exempt part-time position of 16 hours/week, and the compensation range is between $21-$23/hourly. While this position is primarily remote until approximately May 2021, we are based in the San Francisco Bay Area and will prioritize hiring locally. GirlVentures is committed to inclusion and diversity, and welcomes inquiries from all interested applicants. People of color and those identifying as LGBTQI are strongly encouraged to apply for this position.


How to Apply

Send your resume and a cover letter sharing why you are applying for the position and how your experience would advance GirlVentures’ work to jobs@girlventures.org by December 1st, 2020.


Responsibilities

Duties of this position include but are not limited to:


Office Administration

  • General office maintenance and ordering office supplies for staff
  • Communicating and troubleshooting issues with office contractors (printer, internet, IT provider, etc)
  • Monitoring and replying to inquiries from general email inbox
  • Staff meeting note taking and sending out weekly agenda
  • Filing and administrative tasks as requested
  • Maintain office organization and appearance, pending a return to office-based work (including coordinating office cleaning schedule)


Data Entry and Bookkeeping Support

  • Provide data entry and documentation support to the GirlVentures bookkeeper
  •  Data entry related to online credit card deposits (donations & program fees), expenses to be recorded, and donation and deposit reports
  • Pay bills and document all check deposits on a weekly basis
  • Petty cash management and paperwork
  • Compile and edit donor reports and other income and expense data in Salesforce, Classy, and Excel
  • Update grants in Salesforce when money comes in, grants are approved/denied, and updating paperwork and grant agreements on the server/in Salesforce
  • Enter all individual contributions, corporate matching and gifts in kind on a rolling basis
  • Create and run donation and donor reports in Salesforce for development (ty letters, donor segmentation, give +get, summer and EOY campaign)


Qualifications

  • At least two years of relevant experience in administration, data entry, bookkeeping, finance, or a similar field
  • A high school diploma or GED
  • Experience working with Salesforce, Google Suite (Drive, Sheets, etc) and Microsoft Excel and Word is strongly preferred
  • Experience with Classy, Squarespace, Canva, or InDesign a plus
  • Strong attention to detail
  • Ability to work well in a team environment and to complete assigned tasks with independent initiative
  • A self-development mindset with the ability to give and receive appropriate feedback
  • Experience working effectively with diverse communities

The Administrative Coordinator will be responsible for administrative and data entry tasks in support of GirlVentures’ operations and programs. Reporting to the Program and Operations Director, this position's primary responsibility…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • Contract
  • High School Diploma Required
  • Professional

Benefits

Employees working less than half time (20 hours/week) are not eligible for health and dental benefits through GirlVentures. All employees are eligible for professional development funding by request.

Employees working less than half time (20 hours/week) are not eligible for health and dental benefits through GirlVentures. All employees are eligible for professional…

Level of Language Proficiency

Fluency in written and spoken English is required for this position.

Fluency in written and spoken English is required for this position.

Location

Oakland, CA

How to Apply

To apply, send your resume and a cover letter sharing why you are applying for the position and how your experience would advance GirlVentures’ work to jobs@girlventures.org by December 1st, 2020.

To apply, send your resume and a cover letter sharing why you are applying for the position and how your experience would advance GirlVentures’ work to jobs@girlventures.org by…

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