Publications & Communications Coordinator

Posted by
The Xerces Society | Portland, OR

The Xerces Society

Published 9 days ago

Start Date

August 1, 2019

Application Deadline

June 21, 2019


$40,000 - $44,000
Starting salary depending on experience.

JOB TITLE: Publications & Communications Coordinator

LOCATION: Portland, OR

COMPENSATION: $40,000 - $44,000 (starting) per year.

JOB START DATE: August 2019



Come join a growing team of conservation professionals at the Xerces Society who are dedicated to protecting some of the world’s most important animals. Invertebrates are essential to the reproduction of most flowering plants, including many fruits, vegetables, and nuts; they play an important role in pest management; and they are a critical food source for birds, fish, and other animals. Yet invertebrate populations are often imperiled by human activities and rarely accounted for in traditional conservation.

Established in 1971 and based in Portland, Oregon, the Xerces Society is at the forefront of invertebrate protection worldwide, harnessing the knowledge of scientists and the enthusiasm of citizens to implement conservation programs. We take action by helping farmers and federal conservation agencies develop conservation plans for pollinators and beneficial insects, producing ground-breaking publications on insect conservation, training thousands of farmers and land managers to protect and manage habitat for beneficial insects, protecting endangered species and their habitat, and raising public awareness about the invertebrates of farms, forests, prairies, deserts, creeks, wetlands, and oceans. Our methods focus on habitat conservation planning, education, scientific analysis, advocacy, and applied research to conserve invertebrates such as bees, butterflies, mollusks, and dragonflies.


Reporting to the Director of Communications & Outreach, the Publications Coordinator plays a key role in creating key publications and other communication materials utilized by all Xerces conservation programs, developing and implementing procedures to guide other staff, and managing our extensive publications library. The Coordinator also plays a supporting role in other aspects of organization communications such as creating content for websites and social media. The position is based at our Portland, Oregon office.


Publications and Design:

Produce high-quality, consistent, and compelling print materials for organization communications, that maintain Xerces reputation for evidence-based conservation guidance.

·        Manage the development of new publications and oversee centralized publications library.

  • Coordinate with program staff to prepare materials such as (but not limited to):

o       issue-oriented reports;

o       fact sheets, conservation guidelines, and other programmatic materials;

o       reports to foundations and corporate partners;

o       donor newsletters and other materials; and

o       Xerces Society’s annual report.

  • Provide leadership to conservation program staff engaged in developing publications, creating and implementing procedures to direct staff through the process of publication development.
  • Edit and write content for a wide variety of Xerces written communications.
  • Working in InDesign, create press-ready publication files.
  • Ensure all publications meet with Xerces brand and quality standards before their release and design new publication templates when required to meet communication objectives.
  • Coordinate multiple projects with multiple staff teams, providing support to ensure consistent quality of publications.
  • Create graphic content for reports, e-communications, social media, and partner organizations.
  • Provide branding and design support for Xerces Society and, when necessary, partner projects.

Photographs, Video, and Images:

Assist with managing the Society’s central media library of photo, video, and image assets.

·        Apply judgement to identify and source photos and art work for publications, presentations, and other communication uses.

·        Help to manage image use, ensuring that copyright and permissions are respected at all times.

·        Provide images when requested to project collaborators and outside organizations/individuals.


Help the Director of Communications & Outreach with ensuring that the Xerces Society and its focus on protecting the natural world are constantly in the public eye across the U.S. and internationally.

  • Support the Director of Communications & Outreach and program directors to identify, prioritize, and engage media audiences.
  • Draft and edit press releases, and prepare for distribution to the public and organization partners.

Other Tasks:

·        Support the Web and Communications Coordinator, if necessary, with managing the Xerces Society’s websites and social media channels, which may include:

  • developing appropriate content for Xerces blogs;
  • soliciting content from staff and other contributors;
  • collaborating with appropriate staff to obtain written and visual content;
  • updating content; and
  • creating web pages.


REQUIRED: The ideal candidate will have:

  • Outstanding writing and communications skills;
  • Demonstrated experience in publication editing, design, and production;
  • Working knowledge of InDesign, Photoshop, & Illustrator;
  • Understanding of basic design principles;
  • Demonstrated track record of creating visually appealing designs;
  • Experience using Microsoft Office suite, and Google Suite software.
  • Ability to handle multiple tasks simultaneously;
  • Ability to understand scientific literature and communicate findings to scientific and lay audiences

·        Ability and willingness to work with diverse teams and constituents in a respectful, equitable, and inclusive fashion.

  • Ability to communicate effectively with a wide variety of people and constituencies;


•       Knowledge of or interest in ecology, conservation biology, entomology, and/or environmental studies;

•       Experience using social media, such as Twitter, Facebook, Instagram, etc.;

•       Experience in website management, including content management systems including Drupal and WordPress.



·        Bachelor’s degree from an accredited college or university in communications, graphic design, marketing, writing, or relevant area of study, or 3-4 years equivalent training and work experience.


·        Ability to sit and/or stand at a computer workstation for work shifts of approximately 8 hours.


Full-Time, salaried, exempt position, scheduled to work ~ 40 hours/week.

TERMS: The Xerces Society is an at-will employer. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

MORE INFORMATION: For more information on the Xerces Society and our programs, please see our website:


All applications must be submitted via our application website at:

JOB TITLE: Publications & Communications Coordinator

LOCATION: Portland, OR

COMPENSATION: $40,000 - $44,000 (starting) per year.

JOB START DATE: August 2019



Come join a growing team of conservation…

Details at a glance

  • On-site Location
  • Full Time Schedule


BENEFITS: This position includes a generous benefits package: eleven paid holidays, paid time off, paid health, dental, and disability insurance, option to participate in a pre-tax flexible spending account for medical and dependent care expenses, participation in a 401k retirement program upon eligibility and a flexible work environment.

BENEFITS: This position includes a generous benefits package: eleven paid holidays, paid time off, paid health, dental, and disability insurance, option to participate in a pre-tax…

How To Apply

Submit resume and cover letter via online application platform.

Submit resume and cover letter via online application platform.


628 Northeast Broadway Street, Suite 200, Portland, OR 97212