Senior Accounting Administrator

Posted by

Children's Council of San Francisco

Published 14 days ago

February 1, 2021
February 1, 2021
$85,000 - $90,000


For more than 45 years, the Children's Council has been the heart of child care and early education in San Francisco, advancing the belief that high-quality child care can transform lives and communities. Our more than 120 team members help families navigate their child care and preschool options and secure financial assistance to pay for it. We provide home-based child care businesses with the training and resources to succeed. Through a wide range of free programs and workshops, we support parents and caregivers as they build child development skills. As the city’s second-largest nonprofit contractor, with an annual budget of over $100 million, we are a major stakeholder in the child care system. We educate the public and advocate for increased investment in early education at the local and state level. If you are a child care champion, we want you on our team.



The Senior Accounting Administrator supports the Finance Manager-Controller in the financial management of the organization and is responsible for the general ledger maintenance and fund accounting support functions. The Senior Accounting Administrator works with HR to transmit and manage the bi-weekly payroll. Additionally, the Senior Accounting Administrator is responsible for analyzing expenses, processing the monthly payroll allocations, creating monthly expenses reimbursement reports to funders, and tracking all non-government funding and all donor pledges and gifts.




General Ledger

  • Responsible for trial balances, general ledgers, and other balance sheet account, reconciliations, this includes monthly close and reconciliation of financials includes analysis.
  • Prepare and enter general journal entries as needed.
  • Assist Finance Manager/Controller in preparing audit schedules, audit preparatory material, and support onsite work.


Payroll Administration

  • Process bi-weekly payroll including transmission to ADP and accurately.
  • Process monthly 401(k) deferrals and contributions to Voya Automation.
  • Review payroll exceptions report to verify changes in payroll are correctly authorized.
  • Track and reconcile employee contributions and invoices for all benefit plans and union dues, monthly. And analyze all payroll tax records.
  • Prepare payroll allocation reports and journal entries in accordance with the Agency cost allocation plan.
  • Maintains strict confidentiality of all payroll data, including wage garnishments, social security, tax claims, and other confidential information related to payroll practice.
  • Work with HR to coordinate and improve the payroll process.


Program and Grant Invoicing

  • Create and submit monthly expense reimbursement reports for government contracts and grants source using the format required by the funder.
  • Closely monitor grant and contract performance for fiscal compliance with grant terms and effective expenditure of all funds by end of fiscal and/or grant period.
  • Track performance comparing budget-to-actual expenses by line item for each government contract source.


Cash and Grants Management

  • Update and distribute the daily cash-flow report to the management team.
  • Assist the Finance Manager-Controller in preparing and updating the annual cash-flow forecast for funder.
  • Responsible for monthly reconciliation with Advancement to ensure that donor restrictions, processes, and policies involving funds under their management are reflected correctly in accounting system of record.
  • Prepare reporting on restricted & unrestricted funds for departments, and for management to track the availably and utilization of funds.
  • Monitor, record, analyze, and report on fundraising activities and special events and track donor pledges.
  • Assist Director of Finance & Accounting on work with the Advancement Team to ensure restricted grant funding requirements are met and annual grantor financial reporting is done accurately and timely.


Other Tasks

  • Assist annual 1099 preparation for all organizational vendors and providers.
  • Maintain all agency vendor contracts, including subcontracted services, lease, etc.
  • Act as a backup for Accounts Receivable and Accounts Payable functions as needed.
  • Cross-train with Finance staff to support as needed.
  • Other related duties as assigned by Finance Manager-Controller and Director of Finance & Accounting.



  • Requires s bachelor’s degree in accounting, financial analysis, or related business administration field.
  • Minimum of 5 years of experience working in accounting or financial analysis.
  • Experience and knowledge of accounting principles for government-funded non-profit organizations a plus. Knowledge of fund accounting is required.
  • Understanding of U.S. G.A.A.P.
  • Knowledge of medium to large-scaled computerized accounting systems such as Sage MIP.
  • Ability to manage multiple priorities and meet multiple deadlines under minimal supervision.
  • Advanced Excel skills.
  • Excellent communications skills, both written and oral. Ability to communicate clearly with co-workers, department managers, and outside funders.
  • Have a passion for our mission and a strong desire to impact a dynamic nonprofit organization.
  • A background clearance is required


  • Mental acuity to perform the essential functions of this position in an accurate and timely fashion.
  • Dexterity to use office equipment; the ability to sit and work at a desk for extended periods of time.
  • Ability to speak, hear, and understand speech at normal room levels.

This position will be working remotely until April 2021.


For more than 45 years, the Children's Council has been the heart of child care and early education in San Francisco, advancing the belief that high-quality child care can transform lives and communities. Our more…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Managerial


445 Church Street, San Francisco, CA 94114

How to Apply

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