Position: Senior Accountant
Reports To: Comptroller
Classification: Full Time –Nonexempt
The Violence Intervention Program (VIP) partners with Latinx and all communities of color to end gender-based violence. Created as a grassroots response to intimate partner violence and sexual assault, VIP has always centered Latinx survivors in its leadership and has worked to create a community of staff that reflects the rich national, ethnic and racial diversity of the communities we serve. VIP operates four non-residential social service programs, two residential shelter and housing programs, a 24/7 hotline, and a robust communications and outreach department.
The Senior Accountant will execute daily bookkeeping tasks, including recording daily income and expense transactions and prepare the books to be reconciled. The Senior Accountant will also assist the Comptroller on all budgets and contracts with private and government agencies. These responsibilities include preparing budgets and contracts, preparing and submitting reports, maintaining up-to-date knowledge of contract requirements and ensuring compliance with them. The Senior Accountant will also help prepare for grant-specific and program-wide audits.
Ø Maintain complete general ledger for all financial transactions of the organization;
Ø Balance books for the preparation of reports to show income, expenses and other items relating to bookkeeping of the organization;
Ø Track organization’s accounts payable and accounts receivable;
Ø Enter and maintain cash receipts, disbursement journal and general ledger;
Ø Prepare bank reconciliation for all bank accounts;
Ø Prepare monthly and quarterly reports for different funding sources;
Ø Track spending under all restricted grants and identify grants that are at risk of non-compliance to make timely recommendations.
Ø Monitor grant financial reporting schedules and prepare the requisite financial progress reports on a timely basis.
Ø Assist Comptroller to prepare for annual financial audits;
Ø Assist Comptroller to prepare annual budget for the organization;
Ø Perform other tasks as assigned by the Comptroller or Executive Director.
All staff are expected to be committed to the mission, vision and values of the Violence Intervention Program, Inc., which includes involvement in quality improvement activities and a willingness to work within a culturally diverse environment.
The Senior Accountant is expected to work at least 35 hours per week, with a flexible schedule for activities on nights and weekends.
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Vacation, Safe/Sick leave
Health insurance: Medical, dental and vision
403 b retirement plan
Level of Language Proficiency
Ø Bachelors’ degree in accounting/finance or comparable experience in accounting and budgeting;
Ø Must be experienced in working in the nonprofit sector;
Ø Bilingual a plus (English/Spanish);
Ø Working knowledge of fund accounting software (e.g. Fund EZ) and a high degree of spreadsheet application proficiency are strongly preferred;
Ø Strong verbal, written, communication and documenting skills;
Ø Must be well organized, assertive, work independently and collectively, while maintaining a flexible work schedule;
Ø Must have a strong commitment to working in diverse setting and to supporting delivery of culturally sensitive services;
Ø Strong collaborative skills and approach to leadership that promotes staff growth and creativity;
Ø Ability to operate office equipment such as computers, copy & fax machine, phone system, etc., with strong internet and software skills; incl. Microsoft Office and donor database
Ø Ability to lift at least (30 lbs.) and travel via public transportation (bus, train, etc.)
Ø Must ensure agency, program and client confidentiality at all times.
Minimum Education Required