Administrative Coordinator

Job Type

Full Time




Details: $18 per hour




Los Angeles
United States


artEquity is a national initiative funded by The Andrew W. Mellon and the Doris Duke Charitable Foundations that provides tools, resources, and training to support the intersection of art and activism.

Team Approach: The artEquity staff works with a team approach based on administrative and project needs.

Job Status: This position is the equivalent of one full-time team member. It can be filled by one full-time person or two part-time people. based on applicant qualifications and availability.

Responsibilities/Duties: Working with a dynamic team of staff and facilitators, the Administrative Coordinator(s) will provide administrative support for a variety of artEquity initiatives and ongoing daily operations. As a member of a collaborative national team, the Administrative Coordinator(s) will work remotely, attending teleconference and video meetings, as well as periodic in-person meetings as needed. Primary duties will include, but not be limited to:

  • Office Administration
  • Provide oversight for all scheduling including: initial intake calls with potential new partner organizations, internal staff and facilitator meetings, meetings with existing partner organizations, and training dates;
  • Maintain organizational calendars, including but not limited to Programing and Logistics Calendar;
  • Provide oversight for systems management (including email, payroll, and Google Drive);
  • Provide oversight for invoice tracking and billing;
  • Provide oversight for creation of agreements with contractors;
  • Support grant application and report editing;
  • Facilitator Training Program logistics
  • Support logistics related to the national and regional facilitator trainings, including but not limited to registration process, travel, lodging, catering, site visits, and participant and facilitator communications;
  • Be on-site for trainings, as needed;
  • Organizational Consulting logistics
  • Provide oversight for partner organization invoice creation and tracking ;
  • Process invoices from staff and facilitators;
  • Prepare and proof written materials as needed;
  • Facilitate resource materials permission requests;
  • Provide oversight for intake call process;
  • Support organizational assessment report process.


  • Commitment to social justice and art activism;
  • Strong communication skills both written and verbal;
  • High level of discretion, trustworthiness, and ability to review and safeguard confidential data and information;
  • Attention to detail and ability to hold self/others accountable;
  • Ability to work independently and work collaboratively as part of a dynamic team;
  • Ability to work remotely, take initiative, and be self-directed;
  • Commitment to ongoing self-reflection, awareness, and analysis-building;
  • Familiarity with both Microsoft Suite and Google Drive platforms;
  • Ability to manage project work plan and timeline;
  • Producing or stage management background is helpful;
  • Prior knowledge of artEquity programming is helpful.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please send a cover letter and resume to Libby Peterson at For more information on artEquity, please visit