Details: $18 per hour
artEquity is a national initiative funded by The Andrew W. Mellon and the Doris Duke Charitable Foundations that provides tools, resources, and training to support the intersection of art and activism.
Team Approach: The artEquity staff works with a team approach based on administrative and project needs.
Job Status: This position is the equivalent of one full-time team member. It can be filled by one full-time person or two part-time people. based on applicant qualifications and availability.
Responsibilities/Duties: Working with a dynamic team of staff and facilitators, the Administrative Coordinator(s) will provide administrative support for a variety of artEquity initiatives and ongoing daily operations. As a member of a collaborative national team, the Administrative Coordinator(s) will work remotely, attending teleconference and video meetings, as well as periodic in-person meetings as needed. Primary duties will include, but not be limited to:
- Office Administration
- Provide oversight for all scheduling including: initial intake calls with potential new partner organizations, internal staff and facilitator meetings, meetings with existing partner organizations, and training dates;
- Maintain organizational calendars, including but not limited to Programing and Logistics Calendar;
- Provide oversight for systems management (including email, payroll, and Google Drive);
- Provide oversight for invoice tracking and billing;
- Provide oversight for creation of agreements with contractors;
- Support grant application and report editing;
- Facilitator Training Program logistics
- Support logistics related to the national and regional facilitator trainings, including but not limited to registration process, travel, lodging, catering, site visits, and participant and facilitator communications;
- Be on-site for trainings, as needed;
- Organizational Consulting logistics
- Provide oversight for partner organization invoice creation and tracking ;
- Process invoices from staff and facilitators;
- Prepare and proof written materials as needed;
- Facilitate resource materials permission requests;
- Provide oversight for intake call process;
- Support organizational assessment report process.
- Commitment to social justice and art activism;
- Strong communication skills both written and verbal;
- High level of discretion, trustworthiness, and ability to review and safeguard confidential data and information;
- Attention to detail and ability to hold self/others accountable;
- Ability to work independently and work collaboratively as part of a dynamic team;
- Ability to work remotely, take initiative, and be self-directed;
- Commitment to ongoing self-reflection, awareness, and analysis-building;
- Familiarity with both Microsoft Suite and Google Drive platforms;
- Ability to manage project work plan and timeline;
- Producing or stage management background is helpful;
- Prior knowledge of artEquity programming is helpful.
Minimum Education Required