Part-Time Human Resources/ Business Affairs Assistant

Job Type

Part Time

Published

07/23/2018

Start Date

08/13/2018

Application Deadline

08/06/2018

Address

New York
New York
United States

Description

Part-Time Human Resources/ Business Affairs Assistant

Corlears School, a small New York City independent school located in the lively Chelsea neighborhood of Manhattan, is currently looking to fill an opening for our Human Resources/Business Affairs Assistant position



Business Office: Key Responsibilities

Reporting to Robert Fantauzzi, Director, Business & Finance

  • Open incoming mail. Sort by invoices, payments, and other notices.
  • Managing Personnel records.
  • Initiate new employee files: Summer employees, new Teachers, termination, resignations.
  • Initiate employee document tracking for current and new 2s teaching staff. Monitor compliance with DOHMH personnel guidelines.
  • Manage SCR form process for DOH: login, input new employees, etc.
  • Health insurance enrollments: forms, match to monthly invoices.
  • I-9 documentation collection.
  • Assisting new employees w/ DOI Fingerprint coordination: forms for employees, appointments.
  • Matching purchase orders with received bills and tracking down non-submitted purchase orders and receipts to employees.
  • Filing accounts payable to folders.
  • Tracking credit card statements and tracking down non-submitted purchase orders and receipts to employees.
  • Matching bills with processed checks and preparing for mailing. Directing dual signed checks, tracking 2nd signature, then mailing.
  • Place paid invoices in alpha files.
  • Responding to Vendor's questions & calls.
  • Support Business Director with Trustee tasks as follows:

a. For Trustees Governance committee; Maintain printed copies of Board of Trustees Confidentiality and Conflict of Interest statements.

b. Assist in maintenance of Trustee Meeting minutes and agendas.

  • Assist Director of Business with annual audit process: search for requested documentation in files, with other employees, and vendors.
  • Deliver cash deposits to HSBC Bank as needed.

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

jobs@corlearsschool.org
http://www.corlearsschool.org/

Please send resume and cover letter to Robert Fantauzzi, Director, & Finance to (jobs@corlearsschool.org)

 

*Please include desired position in the subject line*


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