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Administrative Coordinator

Posted by
Carnegie Hall
|
New York, NY
New
|
Published 13 days ago

Since 1891, Carnegie Hall has set the international standard for musical excellence as the aspirational destination for the world’s finest artists. The Hall presents a wide range of performances each season on its three iconic stages, including concert series curated by acclaimed artists and composers; orchestral performances, chamber music, new music concerts, and recitals; and the best in jazz, world, and popular music. Complementing these performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall’s commitment to making great music accessible to as many people as possible..

Position Scope:

The Administrative Coordinator supports Hall Operations, Production, and Booking with administrative functions including the collection, receipt, input, processing and reporting of data, particularly financial. This is a highly cooperative role working in an environment which manages multiple tasks with competing priorities and deadlines.

Responsibilities:

• Maintains departmental billing process, financials, and receivables

• Makes client calls, processes, and tracks rental and media inquiries and estimates

• Maintains departmental databases, union employee payroll processing, and record keeping

• Maintains departmental vaccine verification database process

• Prepares statistical analysis for reporting

• Reconciles department financials with the general ledger

• Reports on revenues, payments, and box office reconciliations

Qualifications:

• Positive demeanor, superior phone manner, and professional verbal and written communication skills

• Bachelor’s Degree

• Familiarity with various musical genres preferred

• Highly organized, detail oriented with the ability to prioritize and multitask • Possess a high level of integrity and discretion handling confidential information

• Must be an experienced user of Microsoft Office (Word, Excel, PowerPoint) including spreadsheet creation and manipulation

• Experience with SharePoint, Artifax, Tessitura, ProxyClick, and DocuSign preferred

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of Carnegie Hall Corp.

Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law. 

Since 1891, Carnegie Hall has set the international standard for musical excellence as the aspirational destination for the world’s finest artists. The Hall presents a wide range of performances each season on its three iconic stages…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

How to Apply

When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested.

When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested.

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