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Staff Associate

Posted by
Israel Policy Forum
|
New York, NY
New
|
Published 19 days ago

Reports to: Director of Finance and Administration / Executive Leadership Team

Position Type: Full-Time, Non-Exempt

Location: New York, NY 10017  


Currently, IPF staff are working remotely due to the COVID-19 pandemic. Beginning this fall, we anticipate returning to working in our midtown Manhattan office 2-3 days per week. 


BACKGROUND

Israel Policy Forum is an educational and policy organization working to shape the discourse and mobilize support among American Jewish leaders and U.S. policymakers for the realization of a viable two-state solution consistent with Israel's security. We do this by educating political and communal leaders on pragmatic policy ideas to improve Israel’s security while maintaining conditions for an eventual two-state solution, and by building consensus in the policy and Jewish communities for these visions and goals. We envision a Jewish, democratic, and secure Israel, and support a strong and enduring U.S.-Israel relationship.


POSITION SUMMARY

This newly configured position is an exciting opportunity to work within a close and collaborative leadership team of a fast-paced and quickly-growing organization. The day-to-day responsibilities will focus on providing high-level administrative support to the Executive Leadership Team, composed of the Executive Director, Director of Finance and Administration, Development Director, Policy Director, and soon-to-be-hired Director of Public Engagement.


The position will be primarily responsible for scheduling functions, travel arrangements, and donor correspondence for the Executive Director and liaising with the Board of Directors, while simultaneously supporting the Director of Finance of Administration and Development Director in a wide range of administrative activities, such as human resources, office management, finance, and development. This position will also play a key role in working with all other staff members of IPF’s growing team to manage meetings and the flow of information, and to build and sustain a positive organizational culture.


The ideal candidate must be able to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, as well as the ability to balance multiple priorities, a wide-ranging portfolio of activities, and confidential matters with discretion.


The successful candidate will have meticulous attention to detail and act in an energetic, ambitious, and goal-oriented manner. The candidate will have the ability to work both independently and collaboratively and will also have a talent for organizing and strategically building infrastructure.




PRIMARY RESPONSIBILITIES

Executive Director Support 

  • Maintain Executive Director’s calendar, including scheduling meetings with Board members, donors, and other key constituents
  • Prepare correspondence and materials for meetings, and track follow-up action items using Google Suite, Salesforce, Asana, and other collaborative tools 
  • Coordinate travel arrangements, and submission of related expense reports, for the Executive Director and Development Director
  • Answer incoming calls and inquiries from Board members, donors, and other constituents 

Liaison to Board of Directors 


  • Schedule quarterly Board meetings, and other committee meetings as needed in coordination with committee chairs and appropriate staff
  • Coordinate logistics for virtual Zoom meetings and in-person meetings
  • Draft and circulate correspondence and meeting agendas, and take meeting minutes 
  • Draft content for weekly Board updates
  • Maintain up-to-date Board contact and committee lists
  • Respond to general Board member inquiries as needed 


Office Administration, HR, and Finance/Development Support

Office Administration

  • Maintain staff meeting schedule and prepare draft agendas and other organizational announcements as needed
  • Organize staff lunches and social gatherings 
  • Serve as primary liaison with building management, maintain an orderly office environment, including overseeing supply closet, kitchen, and general inventory of office supplies 
  • Serve as liaison for IT support

Human Resources

  • Provide support to DFA in all aspects of HR recruitment, onboarding, and offboarding processes 
  • Ensure employee records and files are up-to-date
  • Maintain up-to-date staff lists and organization charts
  • Ensure Personnel Handbook is up-to-date and in compliance with federal, state, and local employment regulations 
  • Coordinate payroll processes when needed, and monitor leaves of absence matters
  • Identify improvements to organizational processes, best practices, policies, and procedures 
  • Assist with other special projects and duties, as needed


Finance and Development

  • Assist with monthly processes, such as payroll, invoice management and staff member payment requests, credit card expense management, and reconciliation processes
  • Assist with annual processes, such as audit, Form 990, and 1099 preparations
  • Support gift entry and acknowledgement process utilizing Salesforce CRM



DESIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Bachelor’s degree, or equivalent work experience
  • A minimum of 3-4 years related experience, ideally in a nonprofit setting
  • Proficiency with Google Suite and Microsoft Office, especially spreadsheets, word processing, calendar, and presentation programs
  • Experience with project management tools such as Asana and ToDoist
  • Proficient with using and managing donor databases; experience with Salesforce is a plus
  • A “can-do” attitude, enjoy learning new skills and stretching, thrive in a fast-paced environment, be highly organized without losing sight of larger objectives
  • Exceedingly close attention to detail, excellent judgment, and the ability to maintain a high level of discretion, composure, and professionalism in all circumstances
  • The ability to work on multiple projects simultaneously in a changing environment and prioritize appropriately
  • Excellent organizational, interpersonal, and networking skills with teams, as well as with individuals
  • Ability to initiate and build relationships with a range of constituents, from colleagues, to vendors, to donors, interacting via telephone, in writing, and in person as well as virtually through Slack, Zoom, and email
  • Strong customer service orientation, with experience in effectively addressing and resolving issues



COMPENSATION

The annual salary range is $55,000 - $60,000 depending on experience. Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sick leave, Jewish and secular holidays), medical, dental, vision, matching 401K, HRA, FSA, and an annual professional development stipend. 


HOW TO APPLY


Please submit a resume and cover letter describing your experience and why you want to work at Israel Policy Forum to careers@ipforum.org with “Staff Associate” in the subject line by September 30, 2021. Applications will be reviewed on a rolling basis. 


Israel Policy Forum is an equal opportunity employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.


Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. Israel Policy Forum encourages you to break that statistic and to apply. 

Reports to: Director of Finance and Administration / Executive Leadership Team

Position Type: Full-Time, Non-Exempt

Location: New York, NY 10017  


Currently, IPF staff are working remotely due to the COVID-19 pandemic. Beginning this fall, we…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    September 30, 2021
  • Education
    4-Year Degree Required

Salary

USD 55,000 - USD 60,000

Benefits

The annual salary range is $55,000 - $60,000 depending on experience. Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sick leave, Jewish and secular holidays), medical, dental, vision, matching 401K, HRA, FSA, and an annual professional development stipend. 

The annual salary range is $55,000 - $60,000 depending on experience. Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sick leave, Jewish…

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
355 Lexington Ave, New York, NY 10017, USA

How to Apply

Please submit a resume and cover letter describing your experience and why you want to work at Israel Policy Forum to careers@ipforum.org with “Staff Associate” in the subject line by September 30, 2021. Applications will be reviewed on a rolling basis. 

Please submit a resume and cover letter describing your experience and why you want to work at Israel Policy Forum to careers@ipforum.org with “Staff Associate” in the subject line…

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