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Education Coordinator

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Published 28 days ago

General Description:  

Coordinate the implementation of AASLD’s abstract submission and review processes, and conflict of interest (COI) process for abstract submitters, reviewers, and scientific session moderators for The Liver Meeting® (TLM) and Digestive Disease Week® (DDW). Provide administrative support for related educational activities, including speaker management and online education activities. 

Primary Position Responsibilities:

Abstract Management

  • Collaborate with staff in the management of the abstract submission, review, and selection processes for Digestive Disease Week® (DDW) and The Liver Meeting®(TLM)
  • Serve as the primary staff contact for customer service questions and processes for abstract reviewers and abstract submitters
  • Maintain abstract review timelines
  • Prepare and maintain the abstract submission, review, session builder databases for TLM and DDW
  • Produce and maintain the abstract disclosure databases to ensure all abstract authors, moderators and reviewers provide disclosure information
  • Create, update, send, and maintain all notification/invitation correspondence for oral abstract presentations, posters, rejected abstracts and abstract session moderators
  • Coordinate poster printing and ePoster processes for TLM
  • Collaborate with other departments (such as Marketing/Communications, IT, and Publications) and prepare materials as appropriate to coordinate the proper dissemination of abstract-related information, including but not limited to the AASLD Journal supplement
  • Coordinate other abstract related tasks as appropriate
  • Maintain abstract related reporting information, updating key historical tracking files, and ensuring that platform reports provide information that is needed

Speaker Support (TLM and DDW)

·      Assist in syllabus production

·      Process speaker reimbursements

·      Coordinate DDW speakers including the maintenance of speaker databases, session building, correspondence, honoraria/reimbursement and disclosures

·      Assist in the preparation and maintenance of a current database of all speakers

Continuing Education

  • Manage the conflict of interest (COI) collection and review process for abstract presenters (as determined by the Scientific Program Committee) and abstract reviewers for TLM and DDW
  • Assist the department with continuing education requests
  • Assemble necessary activity files post-meeting to demonstrate compliance with continuing education criteria in preparation for future audit
  • Ensure accurate collection and documentation of recipients of education credits for AASLD activities

Online Education

·      Assist in creating and editing products/courses in the AASLD online learning platform

·      Prepare registration and progress reports for products/courses

·      Assist in the importing, auditing, and managing of user information as necessary

·      Assist with faculty management to include distributing correspondence and collecting faculty paperwork

Other Responsibilities

  • Participate in Committee meetings and assist with completion of tasks as required
  • Assist the Education Department in other roles as needed
  • Travel as required
  • Attend professional association meetings as appropriate
  • Stay up to date on requirements for accredited medical education providers
  • Additional duties as assigned

Education and Experience

·      High school diploma and related field equivalent work experience. Associates/Bachelor’s degree preferred

·      1 to 3 years’ experience

·      Association experience preferred

Skills Needed in Position

·      Excellent written and verbal communication and proofing skills

·      Exceptional interpersonal skills; customer service attitude; detail oriented; team player

  • Ability to meet deadlines, handle multiple tasks and adjust workload to meet shifting priorities
  • Highly organized and strong attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, and Outlook), Adobe Acrobat, and web-based services
  • Overall comfort with technology: working in and learning different platforms

General Description:  

Coordinate the implementation of AASLD’s abstract submission and review processes, and conflict of interest (COI) process for abstract submitters, reviewers, and scientific session moderators for The Liver Meeting…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    August 31, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Entry level

Salary

USD 40,000 - USD 50,000Based on experience

Benefits

Summary of Staff Benefits for Plan Year 2020

Paid Time Off (PTO)

PTO accrues at the following rates:

Years 1, 2 and 3 30 days annually 36 days annually

Year 4 - the length of employment 32 days annually 36 days annually

Year 10 - the length of employment 34 days annually 36 days annually

Year 15 - the length of employment 36 days annually 36 days annually

HOLIDAY LEAVE

AASLD observes the holidays designated by the Federal Government. In addition, the AASLD office will close the day following Christmas and will not reopen until the first business day following New Year’s Day.

BEREAVEMENT LEAVE

AASLD grants each employee 5-days of leave for bereavement purposes due to the death of someone in the immediate family. 

DENTAL INSURANCE

AASLD’s dental plan is the Guardian PPO-Max Rollover. AASLD pays 100% of the employee only premiums and up to $37.13 of the premium for Employee and Spouse, Employee and Children and Family.

HEALTH INSURANCE

AASLD provides health insurance for all regular full-time employees. Currently the Association offers health coverage through Blue Cross Blue Shield, a Preferred Provider Plan (PPO) and several Health Maintenance Organization Plans (HMO). AASLD pays up to $655 of the premium for employee only and up to $800 for employee and dependent. Premiums exceeding $655 and/or $800 are deducted pre-tax from employee paycheck through AASLD’s Section 125 Cafeteria.

SECTION 125 CAFETERIA PLAN

The Association sponsors a Section 125 Cafeteria Plan administered through the PayChex payroll service.

LIFE INSURANCE

AASLD pays 100% of eligible employee’s premium. 

LONG TERM DISABILITY

Premiums for single coverage under this plan are 100% employer sponsored. 

SHORT TERM DISABILITY

Premiums for single coverage under this plan are 100% employer sponsored. 

RETIREMENT/PENSION PLAN

All AASLD employees may contribute to their AASLD 403(b) retirement plan up Employees contributions are through salary reduction (salary is taxed after the contribution is deducted).

For full-time employees, AASLD contributes 10% of employee’s current salary to the retirement plan effective the month following the one-year anniversary date. 

STAFF PARKING AND PUBLIC TRANSPORTATION BENEFITS

The Canal Center shuttle bus service to the Braddock and King Street Metro stations is available to 1001 N. Fairfax Street building tenants at no charge. 

Complimentary parking or comparable reimbursement for public transportation.

EXERCISE/FITNESS FACILITY

The exercise facility (the “Facility”) is located at 1001 N. Fairfax Street, Alexandria, VA (the “Building”).

NON-SMOKING ENVIRONMENT

PROFESSIONAL SOCIETIES, SEMINARS AND CLASSES

TUITION REIMBURSEMENT

RECRUITMENT BONUS 

Summary of Staff Benefits for Plan Year 2020

Paid Time Off (PTO)

PTO accrues at the following rates:

Years 1, 2 and 3 30 days annually 36 days annually

Year 4 - the length of employment 32…

Level of Language Proficiency

English

English

Location

Temporarily Remote
Work must be performed in or near Alexandria, VA
Associated Location
1001 N Fairfax St, Alexandria, VA 22314, USA
4th Floor

Apply to This Job

Instructions:

To review this position’s job description, please visit www.aasld.org/jobs.

To apply, submit your cover letter, salary requirements, and resume to jobs@aasld.org .  

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