Exhibitions and Public Programs Coordinator

Job Type

Full Time



Application Deadline



49 West 45th Street
2nd Floor
New York
United States


About the Gilder Lehrman Institute of American History

The Gilder Lehrman Institute of American History (GLI) is a nonprofit organization dedicated to K–12 history education while also serving the general public. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. At the Institute’s core is the Gilder Lehrman Collection, one of the great archives in American history. Drawing on the 70,000 documents in the Gilder Lehrman Collection and an extensive network of eminent historians, the Institute provides teachers, students, and the general public with direct access to unique primary source materials. For more information about the Institute, please visit our website at gilderlehrman.org

Position Summary

GLI is currently seeking an Exhibitions and Public Programs Coordinator. Responsibilities include coordinating Gilder Lehrman’s Traveling Exhibitions program and  Library Affiliate program; assisting with grant funded public programs for libraries, museums, and other cultural institutions; and supporting the department with other projects as needed.

The right candidate will have excellent interpersonal skills, an ability to communicate clearly and effectively to outside partners and program participants, the ability to juggle simultaneous tasks for multiple projects, and be highly organized.

This role reports to the Manager of Exhibitions and Public Programs.

Roles and Responsibilities (including but not limited to):

  • Coordinate Traveling Exhibitions program:
  • Act as main point of contact for applicants to schedule and book exhibitions
  • Maintain and update data/calendar in CiviCRM
  • Work with the marketing department on promotions for the program
  • Coordinate shipping from various sites
  • Manage payments
  • Assess inventory and coordinate repairs
  • Update the traveling exhibitions page on the website
  • Coordinate Library Affiliate Program
  • Act as main point of contact for interested and participating libraries
  • Work with the marketing department to promote the program
  • Process applications
  • Coordinate a grant program twice a year
  • Update content on the program page of the GLI website
  • Maintain program data in CiviCRM, export and analyze data as needed
  • Assist grant funded public programs
  • Coordinate day-to-day logistics of NEH funded World War I and America (through March 2019) and Revisiting the Founding Era (through October 2020)
  • Act as main point of contact for programming sites to answer questions, aid in planning programs, and receiving reports
  • Coordinate with project partners to organize and analyze program data
  • Assist department and office
  • Support Manager of Exhibitions and Public Programs with exhibitions, grant funded projects, research, overall department administrative work
  • Assist Video and Website Producers on an as needed basis with digital and video-based projects
  • Fill in as needed with office-wide projects


  • Minimum 1-3 years of related experience
  • BA in history or related field. MA in library and information studies, museum studies, or related field a plus.
  • Punctuality and reliability
  • An ability to handle all situations with a calm and professional approach
  • A can-do attitude and demonstrated ability to problem-solve under pressure
  • Strong interpersonal, verbal, and written communication skills
  • Excellent organizational skills and attention to detail
  • Proficiency with Microsoft Office and Google Suite applications
  • Previous experience with Drupal or other CMS, CiviCRM or other databases
  • Connection to the Institute’s mission, American history, and/or K-12 education a plus
  • Hours: M-F, 9-5. Occasional evening hours for Gilder Lehrman events.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply


How to Apply

All interested candidates must submit a cover letter and resume to hr@gilderlehrman.org, by no later than close of business on 10/15/18. Please include “Exhibitions and Public Programs Coordinator” in the subject line of your email. Applications submitted without a cover letter will not be considered. No phone calls, please.

The Gilder Lehrman Institute is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Contact Information

The Gilder Lehrman Institute of American History

45 W 49th Street, Floor 2

New York, NY 10036