Inventory & Procurement Manager


Job Type

Full Time

Salary

Details: Salary commensurate with experience.

Published:

05/15/2018

Application Deadline:

05/29/2018

Address

7500 Beechnut Street
Houston
Texas
77074
United States

Description

Faith In Practice is an ecumenical Christian, not-for-profit, medical mission organization. The mission of Faith In Practice is to improve the physical, spiritual, and economic conditions of the poor in Guatemala through short-term medical, surgical, and dental mission trips and related educational programs.


Job Summary: The Inventory & Procurement Manager is responsible for inventory management from the U.S. side, in collaboration with Guatemala staff and team leadership. The Inventory & Procurement Manager manages the procurement, storage, and shipment of medical equipment, supplies, and medications within the U.S. and from the U.S. to Guatemala. In this area, the Inventory & Procurement Manager is responsible for managing a high volume of materials (purchased and donated) annually, ensuring that these critical supplies reach Guatemala in a timely fashion to support more than 1,200 volunteers in approximately 40+ missions each year. The position requires close collaboration with inventory, logistics, and program staff in Guatemala, and supervises the Inventory Assistant, in Houston.


Requirements Summary: The Inventory & Procurement Manager must be able to work in multiple environments (warehouse and office), Must be able to successfully manage multiple tasks simultaneously. Bachelor’s degree required, plus 3-4 years of related experience. Must use SalesForce to process orders of medical supplies and equipment and TopShelf to maintain correct inventory levels of supplies. Bilingual English-Spanish required.


Physical Requirements: The Inventory & Procurement Manager must be able to lift 50 pounds. The employee is frequently required to walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.


Essential Duties and Responsibilities include the following. Other duties may be assigned.  


Inventory and In-Kind Donations

  • Report weekly to COO on overall inventory program.
  • Perform strategic procurement activities.
  • Develop and manage key vendor relationships.
  • Manage and organize the influx of in-kind donations of medical equipment and supplies.
  • Oversee Houston warehouse medical inventory.
  • In collaboration with Guatemala staff, manage the process of sending and receiving equipment that needs repair.
  • In collaboration with the COO, define and document the organization’s process for all aspects of inventory. Evaluate and refine process annually to reflect best practices and changing needs within the organization.
  • Oversee Inventory Assistant in the regular acknowledgement of in-kind donations and the thank you letter process. Inform and collaborate with Executive Assistant/CEO on organizational relationships and major in-kind donations.
  • Oversee the packing, shipping, and customs for on average, 5 containers annually.


Volunteer Program Training and Assistance—Customs, Supplies, Medications

  • Work with Volunteer Program staff to located needed supplies and medications for individual teams as needed.
  • Work with individual volunteers and company representatives to provide the documentation necessary to secure in-kind donations that are not specific to teams, for example vitamins and wheelchairs.


Volunteer Program Assessment

  • Review assessment logs weekly to trouble-shoot short- and long-term issues related to inventory, in collaboration with the Volunteer Program staff and in-country Program Directors.
  • With Volunteer Program Director and Guatemala-based Inventory Manager, organize and lead team- and inventory-focused areas of end-of-season evaluation process and meetings.
  • Alert staff immediately when an issue arises on an assessment in your area of responsibility; keep COO, CEO, and In-Country Director apprised of issues as they arise.


Medication Formulary Facilitation

  • Coordinate with Pharmacy Committee to determine the village formulary on an annual basis.
  • Facilitate the ordering, shipping, and packing of village pharmacy trunks.
  • Act as Team Administrator on the Pharmacy Team; liaise with volunteer Mission Coordinator; coordinate the mission logistics and details, and complete all customs forms.
  • Provide in-country leadership during weeklong Pharmacy Team mission trip.


Communications and Administration

  • Update inventory and supply-related content for the Leadership Manual annually.
  • Develop content and present at the Leadership Conference annually.
  • Create and update training materials for team leaders related to the inventory section of the database.
  • In collaboration with the COO and program staff, and with the input of the CFO, create the annual budget. Adhere to the budget; monitor spending and provide regular updates to the COO, particularly in the event of unbudgeted expenses.


Database/Technology

  • In conjunction with Inventory Manager in Guatemala, update and maintain inventory section of database.
  • Provide input to COO and programmers on ongoing database maintenance and improvements as needed.
  • Maintain proficiency with inventory-related database functions, queries, and reports.

Benefits

We offer PTO (paid time off); medical, dental, and vision insurance; and 401k retirement plan.

Level of Language Proficiency

Bilingual English-Spanish required.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

mbernardoni@faithinpractice.org

Please send your cover letter, including salary expectations, and resume to: Melissa Bernardoni, COO, mbernardoni@faithinpractice.org. No calls, please. Applications must include a cover letter in order to be considered.


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