Executive Administrative Assistant

Job Type

Full Time

Published

06/11/2018

Address

1145 17th Street, NW
Washington
DC
20036
United States

Description

Responsibilities

  • Coordinate projects and provide administrative and logistical support for all Science and Exploration such as: logistics of staff onboarding, staff events, conference space management, note taking at meetings, photocopying, distributing materials, and ordering office supplies. (15%)
  • Coordinate and maintain the SVP's calendar to optimize time and information sharing. Coordinates all aspects of travel, meetings, and other events. Greets guests and dignitaries and takes messages as representative of the SVP. Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. Coordinates staff meetings including preparation of agenda and materials. Coordinates any mailings or other distributions of information from the department, both internally and externally. (25%)
  • Prepare, evaluate and/for verify for accuracy expense reports, travel documents, final contracts and other document for records file for the SVP and Science & Exploration Admin department. (10%)     
  • Drafts letters, memoranda and other materials for staff, inter-department meetings, and outside individuals. Prepares background materials for meetings. Proofreads and edits documents, reports, proposals and presentations. Assists with preparation of proposals and presentations. (10%)
  • Anticipate, prepare and edit all correspondence and memorandum of the SVP associated with programs areas, including maintaining records files. Such work requires full knowledge of Society's procedures, use of independent judgment and analysis. (15%)
  • Act as confidential assistant to the SVP, maintaining as confidential information, records, discussions etc. pertaining to sensitive management issues, personal management, program changes, and the like. Represent the office of the SVP to other Senior Executives, dignitaries and special guests of NG. (25%)


Minimum Education Required 

Bachelor's degree or equivalent.


Minimum Years and Type of Experience

5+ years of progressively responsible experience in administrative positions, including at least two years in an executive office.


Knowledge and Skills Required

  • Ability to interact effectively with all levels of employees including executive/senior staff, Board of Trustees, dignitaries and other special representatives. 
  • Excellent oral and written communications skills, excellent organizational skills with high attention to detail. 
  • Ability to operate independently, prioritize, and meet deadlines.
  • Good computer skills across suite of office computer programs including Microsoft Word and Excel, and experience with basic online research.
  • Demonstrated interest in the priority areas of the National Geographic Society.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

https://www.nationalgeographic.org/careers

For more information and to apply, please visit our career page

https://www.nationalgeographic.org/careers


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