Program and Administrative Assistant

Job Type

Full Time


Minimum: $50,000
Maximum: $55,000



Application Deadline



United States



The Edward Hazen Foundation is an independent, national foundation supporting communities organizing for education justice and young people organizing for social change. For more information on the Foundation, see the website at The Foundation has a small staff. Each person works independently, but all need to coordinate closely and, although this position has primarily administrative responsibilities, all staff are encouraged to contribute to the programmatic work as well. The Foundation is entering a period of growth and is seeking additional support for both programmatic and administrative functions. This is a full time position located in Brooklyn, NY.

Position Description

The Program and Administrative Assistant will work closely with the president and staff in the following areas:

·        With the program staff, support the Foundation grantmaking program. This may include reviewing grant proposals, oversight and monitoring grantees’ progress through site visits, meetings and reports, and attending briefings and conferences, as assigned.

·        Support staff in preparing grantmaking materials for Board members, funding partners, and grantees. Maintain digital and paper Foundation records, and provide additional administrative support as needed.

·        Manage office operations and maintain the office calendar.

·        Support staff with implementation of special projects, meetings, and conferences, as needed.

·        Schedule meetings of the board and its committees, record meeting discussions, and prepare meeting minutes.

·        Support communication efforts, including updating the website, maintaining email distribution lists, and managing social media.

·        Provide support to the president with scheduling and travel arrangements.


Candidate must be extremely detail-oriented and organized. They should have experience in or exposure to social and racial justice issues. Success in this position will require outstanding communication (written and verbal), and computer skills, and the following: 

·        Knowledge of office procedures.

·        Advanced Microsoft Office skills, familiarity with online calendars, workspace management, cloud systems, website, and communications programs a plus. A proficiency and ease in learning new software programs.

·        Strong organizational and project management skills, attention to detail, ease with multi-tasking, and solid problem solving skills.

·        Ability work effectively without the need for significant oversight.

·        Knowledge of, and commitment to, education and/or youth organizing is preferred, but not required.

·        Minimum of an associate’s degree required; bachelor’s degree preferred. Foundation or nonprofit experience a plus.


Excellent benefits. Opportunities include trainings in grantmaking, evaluation, youth organizing, education, and general learning about the field of philanthropy. 

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Email cover letter, resume, and writing sample of 2-3 pages to with “Program and Administrative Assistant” in subject line.