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Coordinator of Partnership Operations

Posted by
Marin Promise Partnership
|
San Rafael, CA
New
|
Published 16 days ago

As the Backbone Team enters its second year operating as an independent nonprofit and the Partnership turns 9 years old, the Coordinator of Partnership Operations will work to ensure that both Partners and backbone staff experience high quality administrative support to reach their goals. 

In their Partner-facing role, the Coordinator of Partnership Operations will serve as the lead logistics planner for 3-4 Action Teams and Partnership-wide events, working closely with Backbone Team Directors to execute effective collaboration experiences for partners. In doing so, they will oversee the scheduling and planning processes for these Action Teams and Partnership-wide events, and ensure high quality in-meeting support (including technology, note-taking support, and synthesizing of action steps). 

In their Backbone Staff-facing role, the Coordinator of Partnership Operations will work closely with the Director of Data and Operations to manage daily operation functions including office & inventory management, expense tracking & processing, HR and financial data entry, and other recordkeeping duties. This position will be in-person 5 days / week, and while the majority of their time will be spent at the Partnership meeting center in San Rafael, they will occasionally need to visit Partner sites across Marin; as a result, access to a reliable vehicle is necessary. 


Job Responsibilities:

Backbone Staff Administrative Management (55% of role):

  • Provide administrative support to Action Team Directors, including calendaring, managing expense reports, booking travel, drafting communications, and coordinating meetings. Serve as lead administrative support to:
  • Marin Educators for Equity Initiative (MEEI) 
  • Early Childhood Education action teams
  • Marin Promise Partnership’s Antiracism Initiative
  • Partnership-wide convenings
  • Emerging partnership initiatives, including Digital Divide and Summer Promise+ 
  • Develop and maintain Action Team calendars, timelines, and meeting logistics
  • Work with Action Team Directors and Director of Data and Operations to coordinate the technology & space necessary to conduct hybrid meetings, if needed 
  • Maintain meeting records within the Google Drive filing system, including collecting RSVPs, tracking attendance, and taking meeting notes
  • Provide professional meeting materials with direction from Action Team Directors (e.g., slides / handouts)

Office Management & HR / Finance Administrative Support (45% of role):

  • Develop and maintain office space to be welcoming, warm, and viewed as a Partnership resource 
  • Manage scheduling of Partnership Conference Room
  • Manage kitchen area, inventory of snacks/beverages and any meals provided
  • Serve as point person with building owner; oversee the maintenance and repair of office equipment
  • Order and maintain office inventory
  • Serve as primary contact for HR and Finance vendor relationships; ensure timely execution of tasks necessary for vendors to complete their HR and Finance functions
  • Troubleshoot back-office administrative challenges, designing solutions for CEO and Director of Data and Operations to consider implementing
  • Monitor invoices, money handling procedures, accounting, and bank processes
  • Provide administrative support to the Director of Data and Operations including calendaring, managing expense reports, booking travel, drafting communications, and coordinating meetings.

Position Competencies:

  • Cultural Responsiveness: Interacts routinely in conversations based on race and equity, professionally and personally, and should show comfort and experience doing so. Must be willing to engage in professional development in this area.
  • Detail Orientation: Demonstrates accuracy, attention to detail and thoroughness in all workstreams, regularly monitoring own work to ensure quality.
  • Entrepreneurial mentality / “solutions orientation”: Adapts to change and switches course if something is not working. Is willing and able to “get into the weeds” when solving administrative challenges. 

Qualifications:

  • BA in business administration or related field, or 2+ years as an executive / administrative assistant
  • Experience working in a distributed organization 
  • Experience working or volunteering in a collective impact, coalition, educational setting or network-building organization is highly desirable
  • Motivated to develop financial fluency with payroll, invoice, and basic accounting functions
  • Experience working or living in Marin County is highly desirable
  • Humility, courage, compassion, and a dedication to equity
  • Ability to use Google Drive (Docs, Slides, Sheets), with comfort and skill in creating presentations
  • Ability to write and speak in Spanish preferred
  • Reliable transportation to attend meetings throughout Marin County

As the Backbone Team enters its second year operating as an independent nonprofit and the Partnership turns 9 years old, the Coordinator of Partnership Operations will work to ensure that both Partners and backbone staff experience high…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Benefits

We offer a unique, flexible work culture that is incredibly data-driven, results-driven and mission-focused. The Backbone Team cares deeply about closing the opportunity gap in Marin, and you’ll have a chance daily to impact the lives of thousands of students on a small, but mighty team. Here are a few important details to know:

  • Compensation is commensurate with experience and expertise
  • We offer a flexible work schedule with opportunities to work remotely on occasion. This position also requires some flexibility in hours with some night / weekend work
  • We strive to be a learning organization, so we provide regular professional development opportunities as well as quarterly staff retreats
  • This position reports to Marin Promise Partnership’s Director of Data and Operations.

We offer a unique, flexible work culture that is incredibly data-driven, results-driven and mission-focused. The Backbone Team cares deeply about closing the opportunity gap in…

Location

On-site
101 Lucas Valley Rd, San Rafael, CA 94903, USA
360

How to Apply

Please send an updated resume and cover letter (1pg each) to Cameron Hunter, Marin Promise Partnership’s Director of Data and Operations, at cameron@marinpromisepartnership.org. Applications will be considered on a rolling basis until the position is filled.

Please send an updated resume and cover letter (1pg each) to Cameron Hunter, Marin Promise Partnership’s Director of Data and Operations, at cameron@marinpromisepartnership.org…

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