Program Coordinator

Job Type

Full Time


Minimum: $37,440
Maximum: $52,000
Details: $20-25/hour commensurate with experience, no benefits, 32-40 hours per week



Application Deadline



2508 Historic Decatur Road
Suite 110
San Diego
United States


CoTA (Collaborations: Teachers and Artists) is a 501(c)(3) nonprofit organization dedicated to transforming teaching and learning through project-based learning through the arts. By connecting artists with teachers and integrating arts into academics, CoTA fosters creativity, critical thinking, collaboration and communication – ensuring elementary school students have the essential skills to thrive in school and life.

CoTA has been building the capacity of San Diego schools to integrate the arts into the core curriculum for nearly 20 years. Since 2008, we have collaborated with 1,800 elementary school teachers, and have enriched and inspired over 40,000 children from 41 schools in six districts in San Diego County.

The Program Coordinator is responsible for the planning and coordination of annual programming, ensuring implementation of policies and procedures, and maintaining budget and tracking expenditures.


  • Proven experience as program coordinator or relevant position
  • Bachelor’s degree in business, arts administration or relevant field
  • Knowledge of program management and development procedures
  • Knowledge of budgeting, bookkeeping and reporting
  • Tech savvy, proficient in MS Office and Adobe Creative Suite
  • Ability to work with diverse and multi-disciplinary teams
  • Excellent time-management and organizational skills
  • Outstanding verbal and written communication skills
  • Detail-oriented and efficient

Key Responsibilities

Program Management

  • Assist Program Director with the development and maintenance of annual program plans, budgets, and timelines
  • Design and prepare materials for programs, including planning surveys, timesheets, handouts, evaluations, equipment, etc.
  • Prepare annual schedule of classes/meetings; coordinate and maintain schedule for all schools
  • Coordinate workshops for teachers at school sites and/or CoTA’s facilities
  • Prepare, distribute, and collect teacher surveys; summarize data quarterly and annually
  • Assist Program Director with assessment of program services and activities
  • Serve as primary administrative contact for artists, secretaries and principals at select school sites

Teaching Artist Staff Management

  • Assist Program Director with supervision of teaching artists, interns and volunteers for on- and off-site programs
  • Coordinate and assist Program Director with the development of professional development opportunities for teaching artists
  • Prepare, distribute, and collect artist surveys; summarize data quarterly and annually
  • Oversee collection of artist deliverables, including project descriptions, lessons, and project documentation
  • Assist artists in the classroom as needed
  • Coordinate documentation of artist/teacher projects

Community Presentations

  • Secure site locations for presentations (exhibitions/presentations of work)
  • Assist Program Director with curating exhibitions/presentations
  • Identify and gather work for presentations


  • Prepare monthly programming reports with budget narratives, as needed, for Program Director
  • Review and submit artist reimbursements and timecards to Program Director for approval
  • Serve as primary point of contact for communications with administrative staff

Professional Level


Minimum Education Required

4-year degree

How To Apply

Send cover letter, resume, and contact information for 3 professional references to