Coordinator of Research Support

Job Type

Full Time




1313 E. 60th Street
Chicago, IL 60637
United States



Chapin Hall is an independent policy research center affiliated with the University of Chicago, one of the world’s premier research universities. Chapin Hall provides public and private decision-makers with rigorous data analysis and achievable solutions to support them in improving the lives of our most vulnerable children, youth and families. Chapin Hall’s impact derives largely from the distinctive marriage of the most rigorous academic research with innovative partnerships with the public systems, institutions, organizations, and programs that are in a position to best deploy that research. For more information about Chapin Hall, please visit our website at

Chapin Hall at the University of Chicago is offering an early career individual with high potential the opportunity to support a key member of the executive management team of a non-profit, mission-driven public policy research center. The successful candidate will be a contributor to Chapin Hall’s research by providing critical executive support and contributing to selective aspects of operational support.

On behalf of the Director of Research, the Coordinator of Research Support communicates with others outside and inside the organization, manages busy schedules, and contributes to both simple and complex administrative (e.g., manage calendars; schedule events and convenings; attend, contribute, and pursue follow-up and documentation) and substantive tasks (support grant proposal development, help prepare literature searches/reviews, assist the development of research projects and support their execution, assist in the development of organizational policy, support and participate in convenings with academic and other partners). An ideal candidate will be experienced in and/or motivated to handle a wide range of administrative/executive support related tasks. This role involves providing support to policy research with limited involvement in conducting research projects. This person must be exceedingly well organized, highly flexible, be an effective communicator, and enjoy problem solving.

The successful candidate will gain an understanding as to how high impact, actionable research is conducted, coordinated, and disseminated in a vital, nimble, highly accountable non-profit environment and contribute to the development and execution of grants, projects, research, and analysis, while bringing crucial support to organizational research functions. Additionally, the Coordinator of Research Support will gain deep insight into the role performance of key organizational leadership at Chapin Hall.

This position will support, work closely with, and report directly to the Director of Research.


The primary responsibilities of the position are as follows:

  • Provides executive support to the Director of Research, e.g., manage calendar, convenings, schedules, travel, and expenses, along with general meeting and administrative support;
  • Briefs the Director of Research and assists in preparing for such internal and external meetings;
  • Conducts organizational and management tasks, including substantive development, research, policy, and related planning activities for a range of research and policy functions;
  • Provides assistance for a range of organizational functions under the purview of the Director of Research, including review of data management and data governance, Institutional Review Board, data permissions, and research protocols and procedures;
  • Assists leadership and administration efforts to ensure that personnel or persons engaged in research and related projects that leverage data meet training/credential requirements in accordance with Federal regulations (e.g., Institutional Review Board), sponsoring agency policies and procedures, and ethical standards.
  • Assists the development of materials and tools necessary to appropriately train and support individuals involved in the conduct of research and policy activities, including representing the Director of Research and documenting staff training and related preparation;
  • Supports and collaborates with Director of Research to develop and pursue new work; recruit, mentor, and develop staff consistent with organizational objectives; and engage in and support organizational partnerships.
  • Contributes to key client, funder, and collaborator relations by ensuring consistent interaction with the organization and follow-through on topics of interest; 
  • Supports, coordinates, and leads selected aspects of grant procurement and management, including locating and disseminating grant opportunities; supporting and contributing to grant writing and reporting efforts through needs assessments, workplan development, literature searches, writing, and editing;
  • On a limited basis, conducts data analysis and data visualization for organizational purposes as well as within selected research and policy functions; contributes to, drafts, and edits technical reports, manuscripts, working papers, and internal documents; creates tables, graphs and maps for reports and publications;
  • Assists in writing/editing sections of reports for funders and/or publications; develops templates for reports and products and contributes to quality reviews;
  • Convenes, attends and staffs meetings with and to represent the Director of Research; takes and distributes detailed notes and synthesizes discussion; and moves work forward by following up on identified tasks;
  • Works with other research, policy and administrative department staff to support executive, operational, research and policy leadership as needed with the planning and coordination of strategic initiatives, staff meetings, special events, and programs;
  • Acts as a back up to other administrative support staff for Administration; and
  • Performs other duties as assigned



Bachelor’s degree with a concentration in social sciences, psychology, public policy, sociology, or other relevant field required; master’s degree preferred.

Experience & Other Qualifications

  • A minimum of one year of experience in a research and/or policy environment, including involvement in grant crafting, research, and product development required.
  • Basic research, data management, and data visualization skills and clear capacity for and desire to develop additional skills in this arena required.
  • Strong interest in and aptitude for non-profit and policy-focused communications and research skills required.
  • Strong written and verbal communication skills, including the ability to clearly explain technical issues to non-technical/functional users; Highly organized, punctual, assertive, and highly proactive; able to foresee and anticipate information and/or actions that will be required or helpful required.
  • Able to maintain discretion and confidentiality on personnel and non-personnel matters required.
  • Public speaking and leadership capacity as demonstrated in large or small group settings required.
  • Capacity for working in a collaborative research environment required.
  • Ability to work independently, pursue projects, identify problems, and enact solutions with minimal supervision required.
  • Strong initiative and a resourceful, assertive approach to problem-solving and learning required.
  • Ability to manage multiple, concurrent tasks required.
  • High proficiency and fluency in MS Office applications required.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to remain in a stationary position for extended periods of time.
  • Must be able to operate a computer extensively for four (4) or more hours per day.


Pre-employment background checks are required for all Chapin Hall at the University of Chicago positions.

To express interest in this opening, please visit

Formal expressions of interest are accepted online only. A cover letter, resume, writing sample, and reference contact information are required to be considered for this position.

Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5157, or by sending an email to

Chapin Hall at the University of Chicago is an Affirmative Action, Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

To express interest in this opening, please visit

Formal expressions of interest are accepted online only. A cover letter, resume, writing sample, and reference contact information are required to be considered for this position.