Grant Writer

Job Type

Full Time



Start Date


Application Deadline



P.O. Box 65323
United States


Position: Grant Writer

Department: Development

FLSA Status: Full-time, Exempt

Reports to: Director of Foundation Relations

Location: Washington DC

Direct Reports: N/A

Date Issued: August 21, 2018

Date Revised: N/A

About Polaris

Polaris is a leading non-governmental organization combating human trafficking and modern-day slavery, with programs operating at the international, national, and local levels through our headquarters office in Washington, D.C. Founded in 2002, Polaris is currently in a period of rapid growth in order to achieve a bold vision for an increased global presence and the introduction of new programs aimed at strategic interventions to disrupt human trafficking where it is occurring and restoring freedom to survivors. More details about our programs and history can be found on our web site at Polaris seeks a talent and experienced Grant Writer to join our Development team and contribute to a dynamic fundraising program of a rapidly growing non-profit.

About Opportunity

The Grant Writer plays a critical role in managing Polaris’s significant foundation and government grants portfolio, prospecting new opportunities for institutional support, and securing the resources necessary advance Polaris’s mission. The Grant Writer will primarily support foundation and government fundraising efforts across all program areas and will serve as a key member of a development team to deepen and expand relationships with a variety of donors who support our mission.

The Grant Writer will report to the Director of Foundation Relations.


Grant Proposal and Report Writing

  • Draft and/or review grant proposals and reports, tailoring each to fit specific focus areas and interests of foundations;
  • Gather, edit, and create files that supplement proposal narratives, giving a full picture of Polaris and its impact;
  • Build and maintain strong working relationships with staff members across the organization, in order to ensure an ongoing and thorough understanding of Polaris programs, goals, and strategic direction.

Grant Administration and Planning

  • Oversee a calendar of deadlines for LOIs, proposals, reports and other deliverables;
  • Maintain a library of common grant attachments and finance and organizational metrics;
  • Partner with finance department to create budgets using approved templates and/or foundation-specific formats;
  • Under the direction of the Director of Foundation Relations and in collaboration with the CDO, assist in developing and monitoring the annual and long term foundation revenue plan.

Prospect Research

·        Development and implement a prospect research system leading to the identification and evaluation of new institutional funders;

·        Create prospect research briefings for the Director of Foundation Relations and CDO.

Project Management

  • Submit all foundation proposals and reports through online portals;
  • Ensure that submitted materials and other correspondence are filed and documented in various electronic systems;
  • Update Salesforce and other systems to accurately reflect planned milestones, accomplished tasks, and awards received;
  • Monitor commonly used language and populate files on a regular basis to allow for consistent narratives in publicly submitted documents across the organization;
  • Commitment to the National Human Trafficking Hotline mission and Polaris values;
  • Other duties as assigned by supervisor.

This job description provides a summary of the major duties and responsibilities performed by individuals in this position. Incumbents may be asked to perform other tasks not specifically written in this job.


  • Bachelor’s degree (or equivalent) and 3-5 years of grant writing and reporting experience
  • Experience with program and budget development and monitoring
  • Exceptional project management skills, including the ability to collaborate with staff across multiple program areas to obtain content, information and resources
  • Highly organized and detail oriented – no typo makes it passed your critical eye
  • Eager to work both independently and collaboratively in a fast-paced, team-oriented, and deadline-driven environment.

Preferred Qualifications:

·        Experience using Salesforce

·        Commitment to and interest in social justice and human rights; specific interest in human trafficking


·        Internal: Ability to communicate with supervisor, Development peers and Executive Team

·        External: Written communication to past, present and future institutional funders

Working Conditions:

·        Typical office setting

Physical Requirements:

·        Prolonged sitting, chiefly at a computer terminal

·        Occasional bending, stooping and stretching

·     Requires eye-hand coordination and manual dexterity sufficient to operate a computer, telephone, calculator, and other office equipment;

·     Requires normal range of hearing and eyesight to record, prepare, and communicate in writing, in person and by phone;

·     Requires occasional lifting up to 25 pounds.

Values Statement

The work of Polaris is grounded in a set of values and organizational beliefs that provide a common starting point for all of our activities. At Polaris, we look for talented individuals who are passionate about combating all forms of human trafficking and who will strive to embody and model these values within the Polaris community and in the anti-trafficking field. Please take a moment to make yourself familiar with these values and our mission statement before submitting your application. You can find a full description of our values here.

Professional Level


Minimum Education Required

4-year degree